Formatting a Workbook

 Formatting: process of changing a workbook’s appearance by defining fonts, styles, colors, and decorative features.  Theme: collection of formatting that specifies the fonts, colors, and graphical effects used throughout the workbook.  Typeface: design used for the characters.

 Color can transform your spreadsheet into a powerful presentation that captures attention and adds visual emphasis to the points you want to emphasize.  Too much color can be just as bad as not enough.

 General number format: displays numbers exactly how you enter them.  Home tab Numbers group: buttons for formatting the appearance of numbers.  Some ways numbers can be formatted: ◦ Decimals ◦ Thousand separators ◦ Currency ◦ Percentage

 Generally, ◦ Text should be left-aligned ◦ Numbers should be right-aligned ◦ Center column titles  Alignment options are found on the home tab.

 Merge: combine text over several columns or rows.  Merge and Center button: located on the Home tab, Alignment group.

 When a worksheet is printed, by default the gridlines are not printed. They can be printed by changing that option in the ribbon.  You can add borders around the cells or around the spreadsheet. ◦ Border: adding a line around the outside boundary lines of the cell or range of cells. ◦ Borders can be added to the left, right, top, and bottom. ◦ Borders button is located on the Home tab, Font group.

 Six tabs that each focus on a different set of formatting options: ◦ Number ◦ Alignment ◦ Font ◦ Border ◦ Fill ◦ Protection

 Table style: formats the entire table as a single unit.

 Conditional formatting: applies formatting only when a cell’s value meets a specified condition.  Example, a conditional formatting can make negative numbers red and positive numbers black.  4 Conditional formats ◦ Data bars ◦ Highlighting ◦ Color scales ◦ Icon sets

Print titles: information that prints on each page.