Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Department of Defense F-205 CBA Reconciliation - Application

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) F-205 CLASS OVERVIEW Topic: CBA Reconciliation - Application Time: 70 to 90 minutes Target Audience: Transportation Officers (TOs) Centrally Billed Account Specialists CBA Defense Travel Administrators Pre-Requisites: F-200 CBA Reconciliation – An Overview 2

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) TECHNICAL ISSUES? AUDIO GAPS SLOW SCREEN CHANGES DISCONNECTS Exit class Close all other software applications Log back into class Check with local IT staff If problem persists call the DISA Help Desk:

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 4 ATTENDANCE CREDIT ENTER:  FULL NAME  SERVICE or AGENCY INITIALS ONLY  KEEP IT SIMPLE SELECT: GUEST EXAMPLES: Lynn Green / USA John Blue / USAF Betty Silver / DISA Dave Brown / USN Barb Yellow / DFAS Greg Orange / USMC

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) COMMUNICATING IN CLASS Enter questions here  Use chat box for all questions  Most answered during class  Some need post class follow up

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) TRAINING OBJECTIVES Read-Only Access (ROA) module CBA Reconciliation Module –DTS matching criteria –Review Basic screens CBA search tool CBA reports –CBA reconciliation scenarios Travel Assistance Center 6

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) DTS HOME PAGE 7

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) READ-ONLY ACCESS: INVOICES 8

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ROA – INVOICES SEARCH 9

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ROA – INVOICES SEARCH 10

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ROA – REPORT TYPE 11

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ROA – INVOICES SEARCH 12

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ROA – INVOICES REPORT 13 VIEW INVOICES: Not yet in CBA module Received : NOT auto-reconciled Received: Auto-reconcile COMPLETE

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ROA - DOCUMENTS 14

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ROA – SEARCH CRITERIA 15

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ROA – VIEW/PRINT DOCUMENTS 16

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ROA – TRIP PREVIEW 17

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) CBA MODULE ACCESS 18

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) MATCHING CRITERIA 19 One of the following sets must match:  Ticket cost and TANUM  Ticket cost, ticket number, and billing date  Ticket cost, ticket number, and traveler name  Ticket cost, billing date, and traveler name AND The DTS Trip Record must have:  Travel date +/- 180 days of ticket date  Method of reimbursement set to CBA  Positive acknowledgement from accounting system  Ticket number cannot equal: “See Attached Ticket”

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 20 OPEN INVOICES SCREEN

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) TRANSACTION SUMMARY 21

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) CBA SEARCH TOOL 22

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) INVOICE SUMMARY REPORT 23

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) INVOICE SUMMARY REPORT 24

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) TRANSACTION SUMMARY REPORT 25

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) TRANSACTION SUMMARY REPORT 26

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #1: UNMATCHED TRANSACTION 27 12/18/

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) UNMATCHED TRANSACTION 28

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 29 UNMATCHED: Traveler Lookup

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 30 01/31/09 01/29/09 01/12/09 12/04/08 11/05/08 10/15/08 11/26/08 10/02/08 10/22/08 TRAVELER DOC LIST

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Dec Dec-08 METHOD OF REIMBURSMENT

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 32 Why reimbursement method changed Itinerary change Ticket purchase location Adjustment Error Attempt to defraud government UNMATCHED TRANSACTION

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 33 If reimbursement received, changing method causes: Due U.S. situation Traveler required to reimburse government Transaction reconciled as matched UNMATCHED TRANSACTION Change the reimbursement method back to approved method: Centrally Billed Account

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) /02/09 #2: VOUCHER NOT APPROVED

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) DIGITAL SIGNATURE SCREEN 35 02/09/09 02/11/09 02/12/09

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #2 VOUCHER NOT APPROVED /02/ /04/2009

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 37 01/02/09 01/04/ #2 VOUCHER NOT APPROVED

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #3 TICKET REMOVED /02/ /04/2009

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 39 12/10/ /13/ /10/2008 #3 TICKET REMOVED

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Dec Dec-08 #3 TICKET REMOVED

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 41 02/02/09 11/28/08 12/10/08 11/03/08 #3 TICKET REMOVED

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) _V01-02 #3 TICKET REMOVED

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 43 #3 TICKET REMOVED

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 44 #3 TICKET REMOVED 12/13/ /11/ Dec Dec Dec Dec-08

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) _V #3 TICKET REMOVED

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) /11/ Dec Dec Dec-08 #3 TICKET REMOVED

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #4 MISSING TICKET NUMBER /02/ /04/ /11/

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 48 02/11/09 #4 MISSING TICKET NUMBER

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 49 Tues 11-Dec Dec Dec Dec Dec-08 Tues 11-Dec Dec Dec Dec Dec-08 #4 MISSING TICKET NUMBER

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Dec Dec Dec-08 12/11/2008 #4 MISSING TICKET NUMBER

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #5 NO TICKET COST IN DTS /30/ /04/2008

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 52 08/19/2008 #5 NO TICKET COST IN DTS

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) /30/ /04/2008 #5 NO TICKET COST IN DTS

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #6 SUSPENDED TRANSACTION

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #7 TICKET REMOVED FROM DOC /18/ /20/2008

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) /20/ Aug-08 #7 TICKET REMOVED FROM DOC

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #8 NO TICKET COST IN CCV INVOICE

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 58 #8 NO TICKET COST IN CCV INVOICE

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 59 #8 NO TICKET COST IN CCV INVOICE

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 60 #8 NO TICKET COST IN CCV INVOICE

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #9 DUPLICATE TRANSACTION /02/ /04/2009

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 62 12/11/ /12/2008 #9 DUPLICATE TRANSACTION

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #9 Duplicate Transaction (cont’d) /11/200702/11/2009

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) /04/2009 #9 DUPLICATE TRANSACTION

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 65 01/02/ /04/ #9 DUPLICATE TRANSACTION

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 66 01/02/ /04/ #9 DUPLICATE TRANSACTION

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #10 TWO TICKET NUMBERS IN DTS /19/ /20/ /22/2009

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 68 01/14/2009 #10 TWO TICKET NUMBERS IN DTS

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #11 ACCOUNTING INFO UNAVAILABLE /18/ /20/2008

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Sep-08 #11 ACCOUNTING INFO UNAVAILABLE

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) /18/ /20/2008 #11 ACCOUNTING INFO UNAVAILABLE

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) HELPFUL RESOURCES DTMO Website + TraX (Travel Explorer) o DTMO Website: DTS Training Center>TO/CBA screen o TraX: Knowledge Center  CBA System Overview Presentation  DTS CBA Reconciliation User Manual Local Service or Agency Help Desk TAC (Travel Assistance Center) Submit: Help Desk Ticket via TraX Call: Help1Go ( ) 72

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SUMMARY Read-Only Access (ROA) module CBA Reconciliation module –DTS matching criteria –Review Basic screens CBA search tool CBA reports –CBA reconciliation scenarios Travel Assistance Center (TAC) 73

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Lobby set-up: o Instructor audio turned off o Questions answered for 15 minutes o Lobby stays open 60 minutes Please help us evaluate: o Complete evaluation o Provide feedback Use the lobby resources: o Download class slides o Use links to DTMO website & TRAX CLASS CLOSING LOBBY

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) THANK YOU FOR ATTENDING DISTANCE LEARNING For a three month schedule of DTMO distance learning classes Go to the DTMO Website > Training Resources Center 75