EDUCATE | ENGAGE | EMPOWER DAI GPC Training HQ On-Site Training HQ On-Site Training DoDEA DAI DoDEA DAI Implementation Team August 27, :00 AM

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 2 DAI OVERVIEW

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 33 DAI Overview OSD mandated DAI for DoD agencies to modernize financial management systems DAI supports audit readiness by standardizing processes and integrating financial management into one system with full visibility DoDEA will go-live in DAI in 2 phases: Time and Labor: DoDEA went live in June 2015 Full Financials: DoDEA will go live in October 2015

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 44 Top 10 Things You Should Know About DAI 1.DAI is a Commercial Off-the-Shelf product developed by Oracle Corporation agencies are CURRENTLY using DAI for their financial transactions and time entry. In addition, DoDEA is currently using DAI for their time entry only. 3.We are not here to sell you something. DAI is currently free to the agencies. 4.For DoDEA, DAI time entry went live in June Full Financials goes live in October DAI replaces FASTDATA, WAAS, ATAAPS, and direct entry into DCPS and direct entry into AXOL. 6.DAI will simplify the GPC/US Bank process for GPC Cardholders. 7.You are participating in GPC training. There will be additional training to follow in the coming months (Work Instructions, Computer Based Training, Continuous Help Desk Support). 8.Only Time and Attendance and Inquiry responsibilities are available during month-end closing. 9.The Standard Line of Accounting will change – no longer contains a document number. 10.There will be no system access from October 1 – 23, 2015.

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 5

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 6 DAI NAVIGATION

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 7 DAI NAVIGATION (1) Tab Key: Pressing the tab key on the keyboard performs multiple actions: Allows the user to navigate from field to field on a data entry form. Auto-populates a field or displays a list of pre-defined values to select from after entering a few characters of the value you want to search on. Do not press the Enter button. “Tab is your friend.”

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 8 DAI NAVIGATION (2) Wildcard Symbol (%): The wildcard symbol can be utilized during data entry or searches to represent unknown characters. For example, if the user was performing a search for a specific Requisition: Enter HE1254% - the search results list would include all Requisitions beginning with HE1254. Enter %1254% - the search results list would include all Requisitions containing the numbers 1254.

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 99 Magnifying Glass: Use this function to search for available values. Enter the wildcard symbol (%) and click the magnifying glass to search for all available values. Enter search criteria and the wildcard symbol to narrow the search to specified criteria.

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 10 DAI NAVIGATION (3) Required Fields: Data entry fields that are critically important to the form or process being performed require data entry. These fields are either displayed with an asterisk next to the field name or the field is highlighted yellow. *Note: Upon submission or validation, the system will validate that all required fields are populated with data and the user will receive an error message if data is not entered.

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 11 DAI NAVIGATION (4) 1. The New icon opens a new record. 2. The Find... icon invokes the Find window. 3. The Show Navigator icon invokes the Navigator window. 4. The Save icon saves your data. 5. The Next Step icon advances you to the next step of a process (not being used in DAI). 6. The Switch Responsibilities icon invokes the list of your responsibilities for you to choose another. 7. The Print... icon prints the current screen. In some cases it may print a report associated with the current data. 8. The Close Form icon closes all windows of the current form. 9. The Cut icon cuts the current selection to the clipboard. 10. The Copy icon copies the current selection to the clipboard. 11. The Paste icon pastes from the clipboard into the current field. 12. The Clear Record icon erases the current record from the form. 13. The Delete icon deletes the current record from the database. 14. The Edit Field... icon displays the Editor window for the current field. 15. The Zoom icon invokes customer-defined drill-down behavior. 16. The Translations... icon invokes the Translations window (not being used in DAI). 17. The Attachments icon invokes the Attachments window. If attachments already exist, the icon appears as a paperclip holding paper. 18. The Folder Tools icon invokes the Folder Tools palette window. 19. The Window Help icon invokes online help for the current window.

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 12 GPC Process: Current and Future

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 13 GPC – Current Process Adjust/Approve 2276 to match Purchase STEP 3 GPC Cardholder will create/adjust order in US Bank (AXOL) STEP 4 FASTDATAFASTDATA USBANKUSBANK Use GPC Card for Purchase STEP 2 Obtain approved 8052 and Create/Approve 2276 STEP 1 Reconcile, Match and Certify Purchase/ Charge in US Bank (AXOL) STEP 5

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 14 Modify/ Approve Requisition in DAI to match Purchase Use GPC Card for Purchase Obtain approved 8052 and Enter/ Approve Requisition in DAI 4A: Certified charge AUTOMATICALLY relieves commitment and creates obligation 1a. Requisition data sent to US Bank (AXOL) as e-Order 3a. Requisition data sent to US Bank (AXOL) to adjust e-Order 4a. Reconciled charge sent to DAI Reconcile, Match and Certify Purchase/ Charge in US Bank (AXOL) 1A & 3A: e-Order is AUTOMATICALLY created/adjusted in US Bank (AXOL) GPC – Future Process DAIDAI INTERFACE USBANKUSBANK STEP 1 STEP 2 STEP 3 STEP 4

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 15 Current vs. Future Process Current Future GPC Cardholder obtains the approved 8052 from Approval Official Create a 2276 in FASTDATA and to Budget Office for approval Create a purchase requisition (PR) in DAI and submit to Budget Office for approval through DAI workflow process The Budget Office will the signed 2276 to GPC CardholderGPC Cardholder will receive a notification in DAI that the PR has been approved ( notifications can be set up) GPC Cardholder manually creates an order in US Bank (AXOL)e-Order is automatically created in US Bank (AXOL) Use GPC Card for Purchase GPC Cardholder will modify the 2276 to match the purchase and to Budget Office for approval GPC Cardholder will modify the PR to match the purchase and submit to Budget Office for approval through DAI workflow process The Budget Office will the signed, amended 2276 to the GPC Cardholder GPC Cardholder will receive a notification in DAI that the PR amendment has been approved in DAI GPC Cardholder manually adjusts the order in US Bank (AXOL)e-Order is automatically adjusted in US Bank (AXOL) GPC Cardholder will reconcile, match, and certify the purchase/charge in US Bank (AXOL) GPC Cardholder will reconcile, match and certify the purchase/charge in US Bank (AXOL)

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 16 GPC – The Relevant Details When entering a requisition in DAI be sure to follow the work instructions. -Every requisition must be tied to the correct credit card -Every requisition must have a “Merchant Name” entered Any changes/amendments overlay the original e-Order Once the e-Order is reconciled to the charge the transaction is complete – no more changes permitted for that reconciled transaction in US Bank (AXOL). No need to create LOAs in US Bank (AXOL) – this will be handled by the interface All new e-Orders and changes must originate in DAI. It is no longer necessary to create/enter orders into U.S. Bank. Billing Official certification does not change Obligation will occur once the statement has been certified by the Billing Official 48 hours after the charge is interfaced back to DAI, a certified invoice is electronically routed to DAI and DFAS performs entitlement and disbursement

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 17 Procure to Pay (P2P) iProcurement

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 18 Set Preferences Pre-populates the requisition form with your saved preferences Eliminates the need to input repetitive information Enable Notifications to receive worklist notifications in your inbox Who: All DAI Users Responsibility: iProcurement Requisitions DoDEA Navigation: iProcurement Home Page  Preferences  iProcurement Preferences & Requisitions CLM Defaults Demonstration/Exercise

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 19 Create a Requisition for GPC Purchase Who: GPC Cardholders Responsibility: iProcurement Requisitions DoDEA Navigation: iProcurement Home Page  GPC PR Demonstration/Exercise

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 20 Amend Requisition to Increase Funds Who: GPC Cardholders: GPC PRs Only Budget Officers, Budget Analysts: PRs, MIPRs, IAAs Responsibility: iProcurement Requisitions DoDEA Navigation: Requisition Summary  Search Demonstration

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 21 Amend Requisition to Decrease Funds Who: GPC Cardholders: GPC PRs Only Budget Officers, Budget Analysts: PRs, MIPRs, IAAs Responsibility: iProcurement Requisitions DoDEA Navigation: Requisition Summary  Search Demonstration

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 22 SUMMARY

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 23 SUMMARY Procure to Pay (P2P) iProcurement -Set Preferences -Create a Requisition for GPC Purchases -Amend Requisition to Increase Funds -Amend Requisition to Decrease Funds

24 DAI Tier 1 Help Desk DoDEA Service Desk

EDUCATE | ENGAGE | EMPOWER TO BE AMONG THE WORLD’S LEADERS IN EDUCATION 25 P2P-Set Requisition Preferences P2P-Create a Government Purchase Card (GPC) Purchase Request CA – Project Status Inquiry CA – Document Level Execution Report TRAINING RESOURCES Computer-Based Training Work Instructions R12 DAI Overview R12 DAI Navigation Create a GPC Purchase Request