A balance of control and freedom Ross Jones, SharePoint Consultant Aarhus, Denmark, 06/11/13 SharePoint Governance

3 Who am I?

Who are NIBR? And what do they do?

Where Are We?

SharePoint Governance 6 What is governance?

SharePoint Governance 7 To avoid chaos… Why do I need it?

SharePoint Governance 8 The fine balance IT Defined Process & Procedure Science led innovation & creativity Vs.

SharePoint Governance 9 Creating order Roles & Responsibilities Process Technologies Policies

SharePoint Governance 10 What makes up SharePoint Governance?

SharePoint Governance 11 Drives Adoption  Governance can drive adoption…

SharePoint Governance 12 Where to start?!

SharePoint Governance 13 Start with what’s important  Permissions management  Data protection  Role and Responsibilities  Information Architecture

SharePoint Governance 14 Don’t over policy

SharePoint Governance 15 How we did it

SharePoint Governance 16 Keeping it simple ROLES & RESPONSIBILITIES WhatWhoWhere Site permissionsSite ownersee footer on your site Creation of Team siteSite ownersee footer on your site Creation of communities site Solutions teamRequest form here: click meclick me Issues on SharePointService desk > Solutions team Get help link here. Solutions team here. Leveraging more from SharePoint Solutions teamContact us here TrainingsSolutions teamTraining site here

SharePoint Governance 17 Site Owners & Deputies

SharePoint Governance 18 Keeping it simple Site Owners & Deputies

SharePoint Governance 19 Keeping it simple Site Owners & Deputies

SharePoint Governance 20 Site Owners Report

SharePoint Governance 21 Get the information out there

SharePoint Governance 22 The Confidentiality Assessment

SharePoint Governance 23 The Confidentiality Assessment

SharePoint Governance 24 Data Protection

SharePoint Governance 25 Information Architecture

SharePoint Governance 26 Information Architecture

SharePoint Governance 27 Information Architecture  What do I do, where? Use caseWhere should it live? Initiative around your team/ department share/departments/your team Initiative for cross department working, non research project related share/communities Initiative or project linked with research project projects/department News & Informationintranet site Collaboration with external partyexternal collaboration sites

SharePoint Governance 28 Information Architecture  My Links

SharePoint Governance 29 Getting the information out there Getting The Information Out There...

SharePoint Governance 30 SharePoint Interest Group

SharePoint Governance 31 Where to go for Support?

SharePoint Governance 32 NIBR Tube

SharePoint Governance 33 Information retention The Site Archiving Feature

SharePoint Governance 34 Information retention  Site archiving feature Site inactive for >6 months or blocked by CA Site Owner Notified & Agrees/not 3 rd Party tool moves content to read only site collection Can be indexed by search Uses our Doc ID service to always maintain links

SharePoint Governance 35 Tick all the boxes

SharePoint Governance 36 Key takeaways  Analyze where you are; starting fresh or when in chaos mode  Don’t over policy; stick to the key parts that make sense.  Make sure you have a team to support your governance plan  Make sure people know everything you define. If they don’t know, how can they follow?  Don’t think, we’ll get collaborative now, and sort this governance muck out later. You won’t, effectively.

SharePoint Governance 37 Questions?

I’ve been Ross Jones, you’ve been [insert nice words here] 38 Contact me…