KICK – OFF MEETING, CRACOW COMMUNICATION PROCEDURES

COMMUNICATION PROCEDURES - LANGUAGE English will be the official cooperation language Exception - using other languages in individual communication between partners (if the issue does not relate to all the partners)

COMMUNICATION PROCEDURES - METHODS AND TOOLS Mailing list of all partners Individual contacts - if the issue does not relate to all the partners, Occasionally – phone, fax, post – if necessary

COMMUNICATION PROCEDURES - NEEDS FOR SUPPORTING TOOLS Tool for groupwork and sharing the documents? FORUM? OTHERS?

COMMUNICATION PROCEDURES - ORGANISATION OF STUDY VISITS Hosting institution proposes the date All partners aprove the proposed /changed date If there is a change – deadline to accept the proposed date Coordinator accepts the date for the meeting according the mobility plan

COMMUNICATION PROCEDURES - ORGANISATION OF STUDY VISITS Tasks for hosting institution: Proposal of agenda All the partners can add issues to be discussed Coordinator accepts the final version of agenda Proposing the accomodation (links to hotels) Distributing the materials after the meeting/preparing the summing – up report

COMMUNICATION PROCEDURES - ORGANISATION OF STUDY VISITS Tasks for coordinator: Updating the activity plan and sending the last version to all the partners Reminding about approaching activities Accepting the forms of sharing documents Moderating meetings Managing the webpage