SFSP MOBILE FEEDING WEBINAR Thursday, December 4, :30 am EST Please join us to listen and learn from other Indiana SFSP Sponsors about this exciting opportunity!

SFSP MOBILE FEEDING DECEMBER 4, 2014

Agenda  SFSP Mobile Feeding Overview  Using the SFSP to make a difference at a local level – Eddie Oliver, Gleaners Food Bank  Launching a self-sustained mobile feeding program – Nancy Smith, School City of Hobart  Operating a compliant mobile feeding program by avoiding the common SFSP pitfalls– Chyrie Thompson, Perry Township Schools  Q & A /SFSP Mobile Feeding Resources

Going Mobile O Number of Indiana mobile sponsors has doubled in recent years O An alternative to regular SFSP sites Disclaimer: SFSP mobile feeding is not a right option for every sponsor!

How It’s Defined Mobile Feeding Model MEALS CHILDREN NOT MEALS CHILDREN

Mobile Site What constitutes a mobile site? A mobile site is defined as a physical location approved by the state agency at which a sponsor serves children meals in a supervised setting Each site location/mobile stop must meet the established SFSP eligibility criteria and entered in CNPweb as a separate program site

Why Mobile? O Resolves difficulties with transportation, especially in rural areas O Addresses potential participant safety issues and traffic concerns O Eliminates the need for indoor structure/permanent shelter to conduct SFSP feeding

Benefits O Mobile feeding provides flexibility needed to reach children who do not have access to more traditional sites O Reach more children in needy areas where they congregate O Increase overall participation

Requirements O The sponsor delivers meals to an area using a route with a series of stops/approved sites in the community O The meal service must take place on approved days and the sponsor serve reimbursable meals during approved service times

Site Requirements O Meals service must be supervised O Meal delivery based on fluctuations in attendance O Meals consumed at the site (on the bus, at the designated spot or near the drop-off location – at plain sight of SFSP site staff) O Single item option is allowed (leaving with a single fruit, veggie or grain) but must be monitored closely for compliance

Site Supervisor O The role and position of a Site Supervisor is as critical as at a traditional SFSP site O The same site supervisor can oversee several sites but not during the same operating time at multiple locations O Regardless of a site attendance, Site Supervisor must remain at the site the whole duration of the approved meal service time

Sponsor Monitoring O First week visits - only required for new mobile sites. Exception: 1 st week visits for new sites may be completed for each serving route, instead of each site/stop as long as the route is served by the same staff O Four -week site reviews are required O Ethnic Racial form should be completed for each site/stop once during the program operations

Food Safety Take extra precautions to ensure meals are safe for consumption: O In addition to general food safety guidelines, communicate with your county health department to follow all the local rules O At a minimum, food must be maintained at proper temperatures along the entire delivery route, and temperatures monitored and logged on a regular basis

Weather Woes O It is the responsibility of the sponsor to establish a well-known, widely published contingency plan in case of bad weather O Sponsors should make a reasonable effort to inform children and parents/caregivers of alternate indoor sites where meal service is carried out O It may be an established policy to cancel the meal service in case of inclement weather

Expenditures Allowable Mobile feeding Costs: O Retrofitting a bus or van for program use Purchase of a new or used vehicle with SFSP funds is not allowable!! O Must be properly allocated for SFSP use and adequately documented

Let’s Hear from our Panelists!

Using the SFSP to Make a Difference on a Local Level Eddie Oliver, Gleaners Food Bank

Using the SFSP to Make a Difference on a Local Level Assess the Need O Where is the program needed most? Mobilize Stakeholders O Who will champion the program? Obtain Feedback and Be Responsive O How can we improve the program?

Launching a Self-sustained Mobile Feeding Program Nancy Smith, School City of Hobart

Operating a Compliant Mobile Feeding Program Chyrie Thompson, Perry Township Schools

Operating a Compliant Mobile Feeding Program  ADVERTISE ADVERTISE ADVERTISE  Administration Support  School and Community Involvement  Planning

Avoiding Common Pitfalls Planning- It is all in the details! O Site Folders and Essentials O Food Safety O Vehicles O Staffing O Routing O Trash O Planning for Problems

Additional Resources No Kid Hungry Share Our Strength Summer Collaborative Planning Toolkit hungry-summer-collaborative-planning-toolkit O Sponsor Survey O Mobile Meals Calculator O Best Practices Let the 2015 SFSP planning begin!

Questions Any Questions?