July 2013 District Director Webinar State Leadership Conferences Shelly Trent, SPHR SHRM Field Services Director

2 Today’s Topics District Director Webinar  Overview of State Leadership Conference components  Online tools for planning  Discussion of your successful practices and challenges

3 Components of a State Leadership Conference District Director Webinar  Intro to SHRM and SHRM volunteering (VLRC, CFSP, Membership Recruitment/Retention, etc.)  Keep in mind that some of the newer volunteers know very little about SHRM, the volunteer structure, their role or duties, so be sure to make it “entry-level” and don’t assume that participants know what you know  Be sure to invite your SHRM Field Services Director, and allow him/her to provide an orientation presentation for at least an hour  Cover SHAPE planning and reporting  Allow time for similar functions (e.g., groups of treasurers, program chairs) to meet for sessions on finance, membership, CLAs, etc.  Allow time for chapters to meet separately to turn what they learned into a plan  Offer programs on topics such as succession planning, strategic planning, programs, community relations, etc.

4 Components of a State Leadership Conference District Director Webinar  Consider using pre-recorded SHRM webinars as sessions – Henry Hart, J.D., SHRM General Counsel, discusses legal issues. – Mary Mohney, CPA, SHRM Chief Financial Officer, discusses financial and tax issues to guarantee compliance. – Amy Thompson, SHRM Vice President of Public Affairs, provides information on working with the media.  Consider surveying potential attendees about topics they want to hear  Be sure to invite as many board members as is feasible. Not all presidents take back the information learned to their entire board.  CAUTION! Do NOT assume that attendees want HR-related content that counts for HRCI credit. It should be a volunteer leader conference to train NEW volunteers. Repeat attendees should not have the same influence over programming as the new volunteers.

5 Lessons from State Leadership Conferences District Director Webinar  Here is some feedback heard from many new volunteers over the years: – Spend more time on orientation (SHRM, the volunteer structure, volunteer roles, SHAPE, VLRC, etc.); usually the SHRM staff delivering the SHRM Resources presentation is given minutes, and ideally it should be 1.5 hours so there’s time for Q&A – Don’t assume everyone has already heard the orientation or knows all the acronyms and terms (CFSP, LMOs, at-large, SHAPE) – Rather than spend over half the agenda on HR topics so we can get credit, teach us how to be SHRM volunteers – If you want us to get credits, how about spending time on the legislative process and how we can get our members to write letters – Remember that some volunteers don’t even know what a state council IS; where do the volunteers fit with the council?

6 Online Tools for State Leadership Conferences District Director Webinar  VLRC > Resources for State Councils > Toolkits > State Leadership Conference Toolkit  Sections of planning toolkit:  Objective | Planning | Committee | Venue Selection Selecting Topics/Programming | Speaker Selection | Conference Evaluation ObjectivePlanningCommitteeVenue Selection Selecting Topics/ProgrammingSpeaker SelectionConference Evaluation  Ask other state councils for sample agendas  Best Practices in Planning your Leadership Conference is a 60- minute recorded webinar in the VLRC Best Practices in Planning your Leadership Conference  Online list of suggested topics (that volunteers have requested): /State_LeadConf_Sample_Session_Topics.doc /State_LeadConf_Sample_Session_Topics.doc

7 District Director Webinar July 2013  Questions / Open Discussion / Issues & Challenges Shelly Trent, SPHR SHRM Field Services Director