VTPBiS School and SU/District Coordinators Webinar: Facilitating Data Days SPRING 2013

Welcome! Facilitating Data Days by Sherry Schoenberg & Cassandra Townshend  How to login: You will be connected to audio using your telephone after joining the Webinar. Please dial the following info that will also appear on your screen: Toll: (XXX ) XXX-XXXX Access Code: this is the number that was provided in your confirmation from GoToWebinar (don’t forget to hit the # key after the access code) Audio PIN: Shown after joining the Webinar Please use a telephone to connect or use a headset if connecting via your computer’s microphone and speakers.

Introductions: When we call your name please: 1) Say “hello” 2) Tell us what school you are from. 3) Indicate who is in the room with you, if anyone.

Webinar Logistics:  2 Ways to Interact:  Raise your hand using the icon on your screen  Type a question into the text box  Intermittently we will provide opportunities to interact.  This webinar will be recorded.  Please note, your microphone will be muted unless otherwise indicated.

Opening Activity:  What were your successes and challenges in using PBIS data this year? (fidelity and/or student outcome measures)  In a moment, we will ask for a sampling of responses. 5

Purpose  To build competence and confidence in your role as facilitators of Data Days  To introduce/review useful tools and strategies to wrap- up this year and plan for next year 6

Objectives: By the end of this webinar, you will have: Reviewed how to use PBIS data tools for problem-solving and decision-making Identified your role and responsibilities as facilitator of Data Days Considered action planning strategies for next year 7

Differentiate based on your experience Foundations Think about how you plan to accomplish the work. Full Implementation: Think about how to make it easy, better, more effective. Sustainability: Think about how to continue the practice and ensure sustainability.

 Never stop doing what is already working  Always look for the smallest change that will produce the largest effect  Do no add something new without also defining what you will stop doing  Collect and use data for decision making 9 Guiding Principles for Using data to Plan for Sustainability:

Review of PBIS Data Tools

Types of Data:  Staff Perception Data  Self-Assessment (SAS) Data  Leadership Team Self-Assessment  Student Outcome Data  Review ODR Data “Big 5”  CICO, SIMEO and/or ISIS Data  Implementation Fidelity Data  Benchmarks of Quality (BoQ)  Benchmarks of Advanced Tiers (BAT)  Action Planning Tools  Action Plan for Sustainability (Universal and Targeted) 11

Other data to consider 12 Leadership Team Self- Assessments Leadership Team Self- Assessment

Navigating 13

Self-Assessment Survey (SAS) 14 Purpose:Assess staff perceptions of PBIS practices in place and priority for changes Design annual action plan Format:Survey Completed by:All staff Manual or on-line scoring, graphing When?Annually, preferably in the spring

Two main questions 1. What systems are in place now? 2. What systems are most in need of improvement?

16 Understanding SAS Results: 1)Total Score 2)Subscale 3)Items

Total Score :

18 Total Score :

19 Subscale :

20 Items:

SAS Summary Sheet 21

Leadership Team Activity for SAS Review and Planning  As a leadership team, record results on the SAS Summary Sheet:  Using the total Scores Report, circle High, Medium or Low Priority by school domain.  Using the Individual Items Report, list the three major strengths in each of the four systems areas  Using the same report, list three major areas in need of development  For each system, circle one priority are for focusing development activities  Come up with 2 priority focus areas for next school year 22

Questions/Comments?

Using the BoQ and/or BAT  BoQ-Universal Systems  BAT – Targeted/Intensive Systems 24

Benchmarks of Quality (BoQ) 25 Purpose:Assess leadership teams perceptions of PBIS implementation at the Universal Level Format:Survey (Electronic Scoring Form) Completed by:Leadership Team, School Coordinator and SU/District Coordinator When?Twice Annually, in the Fall and Spring

BoQ 10 Critical Features: 1. PBIS Team 2. Faculty/Staff Commitment 3. Effective Procedures for Dealing with Problem Behaviors 4. Data Entry and Analysis Plan Established 5. Expectations and Rules Developed 6. Reward Recognition Program Established 7. Lesson Plans for Teaching Expectations/Rules 8. Implementation Plan 9. Classroom Systems 10. Evaluation

27 Understanding BoQ Results: 1)Total Score 2)Subscale 3)Items

28 Total Score:

29 Subscale:

30 Items:

BoQ Team Summary Sheet 31

Leadership Team Activity for BoQ Review and Planning  As a leadership team, review your BoQ Data using the BoQ Team Summary Sheet:  Using the Individual Items Report identify three areas of Strength  Using the same report, list three areas in need of development  If there are other Action Items, place those under the Other Action Items section on the Team Summary sheet  Come up with 2 priority focus areas for next school year 32

Benchmarks for Advanced Tiers (BAT) 33 Purpose:Assess leadership teams perceptions of PBIS implementation at the Targeted and Intensive Level Format:Survey (Electronic Scoring Form) Completed by:Leadership Team, School Coordinator and SU/District Coordinator When?Annually, in the Spring (optional)

34 Understanding BAT Results: 1)Total Score 2)Subscale 3)Items

35 Total Score:

36 Subscale:

37 Items:

Questions/Comments?

TIPS Problem-Solving “Mantra” 1. Do we have a problem? (identify) 2. What is the precise nature of our problem? (define, clarify, confirm/disconfirm inferences) 3. Why does the problem exist, & what can we do about it? (hypothesis & solution) 4. What are the actual elements of our plan? (Action Plan) 5. Is our plan being implemented, & is it working? (evaluate & revise plan) Innovation neutral: Use for Reading, Behavior, Math, School Improvement REMEMBER to use…..

Elements of an Action Plan Prevention *Teach behavioral expectations in cafeteria *Maintain current lunch schedule, but shift classes to balance numbers. Teaching Reward Establish “Friday Five”: Extra 5 min of lunch on Friday for five good days. Extinction Encourage all students to work for “Friday Five”… make reward for problem behavior less likely Corrective Consequence Active supervision, and continued early consequence (ODR) Data Collection Maintain ODR record and supervisor weekly report

Quick Big 5 blends all of the Big 5 Reports together into a single report. Universal Behavior Data: School- wide Data 41

Year-End Report 42

How does your school compare to the National Trend? 43

Targeted Behavior Data: Individual & Targeted Practices Data for CICO 44

Average Daily Points by Student 45

Questions/Comments?

47 Your Role as Facilitator of Data Days State TA Implementation Coaches SU/District Coordinator & School Coordinator COACHING Our goal is to become competent coaches

Why? 48 Building Staff, Building Staff,Students and Families School Leadership Team Supervisory Union /District Leadership Team and Coordinator(s) State Level Trainers, Implementation Coaches and Technical Assistance Providers

Responsibilities for Planning Spring Data Days:  Ensure that School Leadership Teams complete SAS and BoQ and/or BAT  Work with Data Analyst to preview and highlight SAS, BoQ and BAT assessment results to share with team  Work with Data Analyst to analyze School-wide and CICO data  Identify features of SAS, BoQ and/or BAT to prioritize for next year  Create hypotheses and problem solve around school-wide and CICO data  Complete Action Plan for Sustainability 49

VTPBiS Action Plan for Sustainability: 50

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Responsibilities for facilitating data review and improvement planning for next year:  Consider Calendar of VTPBiS Assessments  Schedule next year’s Data Days – Fall, Winter, Spring  Identify/enhance the role of the Data Analyst  Plan Professional Development around priorities identified through assessments – NOW!  Consider TIPS/SWIS learning module  Consider training in Universal Screening  Consider training in classroom management, FBA/BIP, crisis prevention an intervention, other 53

VTPBiS Assessment Calendar 54

Resources to Support you

From now until you retire... 56

Large Group Discussion  Review the successes and challenges that you noted at the beginning of the webinar.  How has this Data Day webinar helped to address the challenges?  Please share one “ah-ha” that you had as a result of this webinar. 57

Thank you!