Ch. 18 Time Management

Questions to Help You Manage Your Time: What has to be done? What has to be done? How much of it has to be done? How much of it has to be done? How fast does it have to be done? How fast does it have to be done? How much does it cost to do? How much does it cost to do?

How the Average American will Spend his/her Life 7 years in the bathroom 7 years in the bathroom 6 years eating 6 years eating 5 years waiting in line 5 years waiting in line 3 years in meetings 3 years in meetings 2 years playing telephone tag 2 years playing telephone tag 8 months opening junk mail 8 months opening junk mail 6 months sitting at red lights 6 months sitting at red lights

Leisure Time- based upon a two year Gallup Poll 3-4 times as many hours per year shopping as do Western Europeans

Question: CAN YOU REALLY MANAGE YOUR TIME, OR DOES TIME MANAGE YOU?

What To Do?? Your 10 am doctor’s appointment turns into a 10:45 appointment Your 10 am doctor’s appointment turns into a 10:45 appointment Your dinner is interrupted by the telemarketer Your dinner is interrupted by the telemarketer You woke up late and you can’t get to work on time. You woke up late and you can’t get to work on time. You are running 15 minutes late for work and you remember that you forgot to fill the car with gas last evening You are running 15 minutes late for work and you remember that you forgot to fill the car with gas last evening Your flight has been delayed Your flight has been delayed

Time Management TIP Concentrate your efforts and energy on those elements of time management you can control. Focus on the possible.

Do you suffer from speed sickness??? Do you have an endless to do list and feel stressed out because the tasks never seem to get done?

Working Under Pressure Rushing through life suppresses the immune system. Continually driving in the fast lane until it becomes a way of life, can lead to hypertension, heart disease, drug dependency, and/or stroke.

Definition of Time: Time is nothing more (or less) than a way of measuring out your life. * Remember, you can only live in the present moment.

Exercise: List 8 items you spend time on during the day

Manage your time 1. Carry a schedule and record all your activities for a week. This will help you understand how much you can get done during the course of a day and where your precious moments are going. You'll see how much time is actually spent producing results and how much time is wasted on unproductive thoughts, conversations and actions.

Manage your time 2. Any activity or conversation that's important to your success should have a time assigned to it. Appointment books work. Schedule when they will begin and end. Have the discipline to keep these appointments.

Manage your time 3. Plan to spend at least 50 percent of your time engaged in the thoughts, activities and conversations that produce most of your results.

Manage your time 4. Schedule time for interruptions. Plan time to be pulled away from what you're doing. Take, for instance, the concept of having "office hours." Isn't "office hours" another way of saying "planned interruptions?"

Manage your time Take the first 30 minutes of every day to plan your day. Don't start your day until you complete your time plan. The most important time of your day is the proper planning of time.

Manage your time Take five minutes before every call and task to decide what result you want to attain. This will help you know what success looks like before you start.

Manage your time 7. Put up a "Do not disturb" sign when you absolutely have to get work done.

Manage your time 8. Practice not answering the phone just because it's ringing and s just because they show up. Disconnect instant messaging. Schedule a time to answer and return phone calls.

Manage your time 9. Block out other distractions like Facebook and other forms of social media unless you use these tools to generate business.

Manage your time 10. Remember that it's impossible to get everything done. Also remember that odds are good that 20 percent of your thoughts, conversations and activities produce 80 percent of your results.

Ch. 18 Quiz Name Date Pd. 1 List 10 ways to manage your time more effectively What should you do if you are running late to work or an appointment? Why is time management important?