Road show on Online Project Risk Assessment System (OPRAS) 21 November 2007 Office of Safety, Health and Environment

Welcome Note Dr Peck Thian Guan Director, OSHE

Agenda Introduction – How to do an online project risk assessment submission How online submissions via OPRAS would benefit you How online risk assessments would be reviewed by OSHE Migration timelines from manual to online submissions via OPRAS OPRAS vs Lab OH&S Certification Scheme

Current Manual Submission of Project Risk Assessments (PRA)

Current Manual System - Limitations Handwritten PRA is illegible Incomplete PRA are received by OSHE Lack of attachments for PRA submitted Routing time for approval – “lost in the mail” Unable to have “dashboard” for all risk assessments submitted to OSHE Unable to verify status of approval Reduce Your Administrative Workload so you can concentrate on your research!

How to do an online project risk assessment submission Mr Jeffery Lau CEO, EVO Hub Pte Ltd

Benefits of OPRAS Mr Saravanan Gunaratnam Head (Occupational Safety & Health Management Division), OSHE

Benefits to PIs 1.Personalized dashboards showing PRA submissions 2.Allow other project members to submit a risk assessment on PI’s behalf 3.Guided workflow and validation to ensure all required fields are properly filled up upon submission, thus reducing processing time 4.Generate “Word” versions for the project risk assessment.

Benefits to PIs 5. Attachments feature – Allows SOPs, inventory lists, SDS to be submitted with the RA. 6. PIs able to track the process of each submission and clarify with the processing officer directly 7. “Copy Function” – Templates of personalized risk assessment can be created

OPRAS Approval Work Flow

Migration Timeline From manual submission (hard copy) to OPRAS

Migration Timeline OPRAS Road show (21 Nov 2007) –10.00 to 11.30am in LT2 –2.30 to 4.00pm in LT29 Trial Period (22 Nov to 12 Dec 2007) –All submissions are not official and will be discarded at the end of trial period System ready to be used (17 Dec 2007) –All Project Risk Assessments must be submitted through OPRAS –Manual submissions will not be entertained

Useful OPRAS Resources

OPRAS Online Resources Login Screen: FAQs: on/oprasfaq.aspx on/oprasfaq.aspx Training Manuals: SHE_User_Manual_PI.doc SHE_User_Manual_PI.doc Comments & Feedbacks: Form.aspx Form.aspx Request For OPRAS Access: spx spx

OPRAS Versus Lab OH&S Certification Scheme

PRA Lab OH&S Certification Scheme Estimated 3 years to complete all labs in NUS  In the interim RA submission is required

NUS Laboratory Biorisk Management Manual als/bioriskmgt.pdf

NUS Ionizing Radiation Safety Manual als/radiationv2.pdf

Thank you

Q & A

FAQs

FAQ #1 Q: When can I be on the Laboratory OH&S Certification Scheme? A: It is rolled out on a departmental basis, we will liaise with the HODs on proposed implementation timelines

FAQ #2 Q: Why do I still need to submit a hard copy? A: For the following reasons: - We have consulted HODs, and they would prefer to sign off on hardcopy version. Routing difficulties associated with Heads as they may hold many accounts. Legal requirement (MOM) that risk assessments be signed off.

FAQ #3 Q: Can my collaborators who are non NUS staff or students use this system? A: No, they would need to apply for a guest account.

FAQ #4 Q: How is this system different from that of ORE “SAP - Research Mgt System”? A: ORE system is to manage the grant application process. It would not incorporate approval application process from the clearance offices – OSHE, IACUC, IRB. The clearance offices would update ORE once the clearance offices give approval.