GRANT MODIFICATION BASICS June 8, 2010. COMMON GRANT MODIFICATIONS No-Cost Extensions Budget Modifications Signatory Changes Equipment Purchase Requests.

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Presentation transcript:

GRANT MODIFICATION BASICS June 8, 2010

COMMON GRANT MODIFICATIONS No-Cost Extensions Budget Modifications Signatory Changes Equipment Purchase Requests Federal Project Officer Change Scope of Work Changes Renovation Requests

NATIONAL OFFICE approvable MODIFICATIONS … Signatory Changes Scope of Work Changes Renovation Requests Changes to the official grant record: –Change of address, official name change, typographical errors, etc.

REGIONAL OFFICE approvable MODIFICATIONS … No-Cost Extensions Budget Realignments Equipment Purchase Requests Federal Project Officer (FPO) Change

FPO approvable modifications…

MODIFICATION REQUIREMENTS Letterhead (request) Address Budget: SF 424a & narrative Equipment: bids

Signatory Change…

No-Cost Extension…

Budget Realignment…

Special Treatment for a Budget Realignment… The SF-424a, Section B shows current amounts in both Column 1 and Column 5 If there is match on the original budget is should be on the revised budget

Special Treatment for a Budget Realignment… Always provide both pages of the budget form Always provide a budget narrative (which follows the sections & lines of the form)

Section A a. Personnel – In the original grant application, stipends were incorrectly budgeted in line item a. Personnel. This revision moves the costs to h. Other. b. Fringe Benefits – There were no changes to this line item. c. Travel – N/A Narrative Justification…

RENOVATION REQUESTS

What you need … Own the space Submit plans and justification Cost analysis and/or a bid process Criteria for bid, bidders and basis for selection must be included. NO capital improvements are allowed

Modification Steps - #1 Talk to your FPO and get approval!!

PROGRAM OFFICE APPROVAL

FEDERAL FUNDS

Modification Steps - #2 Send it to the Regional Office: - Snail mail (& enclosures) Good - (&.pdf files) BETTER!

Modification Steps - #3a

Modification Steps - #3b Regional Grant Officer

Modification Steps - #4

QUESTIONS?? Tom Coyne Regional Grant Officer