SFY 2015 Capital Improvement Grant Opportunity Cayla Lewis, KAMU CRO

Agenda Welcome Grant Eligibility Purpose, Goals & Objectives Important Dates & Timeline Budget Overview Proposal Structure & Expectations Application Point System Reporting Requirements

CIG Eligibility 2014 Kansas Legislature appropriated $500,000 to the SFY 2015 Capital Improvement Grant (CIG) Eligible entities must have been awarded SFY 2015 Community-Based Primary Care Grant funding

CIG Purpose, Goals & Objectives Purpose: Make capital improvement funding available to eligible Kansas Safety Net Clinics, resulting in the enhancement of the Kansas Safety Net infrastructure.

CIG Purpose, Goals & Objectives Legislative Goal: “To increase the capacity of the safety net so that more underserved Kansans have access to and receive quality healthcare services.”

CIG Purpose, Goals & Objectives Objectives: Increase the Kansas Safety Net infrastructure through funding one or a combination of the following projects: 1.Building Expansion/Renovation 2.New Building 3.Health Information Technology (HIT) 4.Equipment

Important Dates & Timeline Day, DateTimeEvent Friday, July 18, 2014-RFP Released Thursday, July 24, :00 – 1:00 p.m.Technical Assistance Call Thursday, July 31, 2014By 5:00 p.m.Letter of Intent Deadline Friday, August 15, 2014By 5:00 p.m.Pre-Review Deadline Friday, August 29, 2014By 5:00 p.m.Application Deadline Friday, September 19, 2014-Application Review Monday, September 22, 2014By 5:00 p.m.Grantees Announced

Budget Overview Applicants may request up to $50,000 A dollar-to-dollar match is required State funding may not be used toward the dollar-to-dollar match Budget narrative and Line-Item Budget form are required KAMU draws down state funding per the grantees submitted Timeline

Budget Overview A dollar-to-dollar match is required – Local contributions, in-kind staff, cash or confirmed and documented loans/lines of credit may be used as match – Certification of Cash Matching Funds (Attachment C) – Certification of In-Kind Contributions (Attachment D)

Budget Overview State funding may not be used toward the dollar-to-dollar match – Cash matching funds designated for this project may not be derived from state grants. – Materials and equipment that have been purchased with state funds may not be used as matching in-kind contributions – In-kind staff contributions are confined to staff that are “Project Coordinators”, and only time devoted to the CIG project.

Budget Overview Budget narrative and form are required – Line-Item Budget Form is required (Attachment B) – Budget narrative is limited to one page, 12 pt. in Times New Roman font

Budget Overview KAMU draws down state funding per the grantees Timeline submitted – Funds are drawn down quarterly – Applicants Timeline (Attachment E) need be as accurate as possible – Grantees must inform KAMU of Timeline changes immediately – State funds are restricted from accruing interest (i.e. held in a bank account)

Proposal Structure & Expectations Application Cover Sheet ( Attachment A) Executive Summary Project Narrative Line Item Budget Form ( Attachment B) Budget Narrative Certification of Cash Matching Funds (Attachment C – If Applicable)

Proposal Structure & Expectations Certification of In-Kind Contributions (Attachment D – If Applicable) Project Timeline (Attachment E) Supplemental Documentation – Matching funds documentation – Floor Plans – Lease Agreement – Other project specific documentation

Proposal Structure & Expectations All narrative is written in 12 pt. New Times Roman font Project narrative is limited to 10 pages total Budget narrative is limited to 1 page total Make sure all forms that require a signature are signed

Proposal Structure & Expectations Timeline (Attachment E) – Indicate the actual grant dollar amount needed by month on the form – Indicate an “X” in months when matching dollars are spent – Grantees need to contact KAMU immediately if the submitted Timeline changes

Application Point System Need30 Points Response25 Points Impact15 Points Resources/Capabilities15 Points Budget15 Points TOTAL100 Points Possible

Reporting Requirements Quarterly Reporting Requirements Report DeadlineProject Activity January 9, 2015September 1, 2014 – December 31, 2014 April 10, 2015January 1, 2015 – March 31, 2015 July 10, 2015April 1, 2015 – June 30, 2015

Reporting Requirements Annual Reporting Requirements – As a grantee of the SFY 2015 Community- Based Primary Care Grant, it is required to report data into the Quality Reporting System (QRS) – QRS is available for data entry from January 1, 2015 through March 15, 2015 – Noncompliance with reporting requirements may result in future penalties of state funding

For more information, contact: Cayla Lewis, KAMU CRO (785)