Michigan Department of Education Cash Management System Craig Thurman Office of Financial Management July 30, 2008

2 Cash Management System CMS replaces the Grants Cash Management and Reporting System (GCMRS) New technology Increased functionality Improved usability Integration with MEGS Improved security Fiscal monitoring tools New accounting procedures

3 Functions for Recipients Request funds Certify fund requests Report and certify final expenditures View data Control access

4 Functions for MDE Monitor and control cash disbursements Authorize disbursements to recipients via MAIN

5 CMS: Accessing the Website

6 Security Level Access and Options Number 1-Recipient Certify Request funds for a project Certify funds requests Report final expenditures View data Control access Maintain business contacts Certify final expenditures

7 Number 2-Recipient Enter Request funds Report final expenditures View data Maintain business contacts Security Level Access and Options

8 Number 3-Recipient View View data Maintain business contacts Security Level Access and Options

9 Requesting Funds for a Project Active projects are listed Click column headers to sort the list Select the project

10 Enter Interim Cumulative Expenditures Enter Advance Amount, click “30 Day Advance”, if applicable Save. CMS calculates Current Total Cash Request. Navigate: List, Previous, Next Requesting Funds for a Project

11 Viewing Data View your CMS data Payment Ledger Disbursements Export to spreadsheet

12 Payment Ledger

13 Disbursements

14 Controlling Access Control users with Recipient Enter and Recipient View access Contact? Will also receive copies of automated CMS e- mails

15 Maintaining Business Contact Business Contact will receive CMS automated notices

16 Final Expenditure Report due Final Expenditure Report delinquent Overpayment Reopened Final Expenditure Report Disbursements CMS System Generated Notices

17 FINAL EXPENDITURE REPORTS

18 Contact Information CMS: Debby Roberts at (517) CMS Security: Janet Brown at (517) Website