Users Group February 17, 2012

Users Group Meeting Agenda Agenda – January Paperless Recap (New non S2S eSPAF) – Proposed changes to system configuration and documentation Open for discussion and input – Non S2S Checklist – Review of current system advisories – Presentation from CHP on Best Practices – Open Forum What works or doesn’t work for you Open issues and questions

UGM: Metrics January 2012 Proposals submitted to sponsors: 110 Proposals created in PD: 85 Proposals NOT created in PD: 25 – 6 CST – 2 Education – 3 Engineering – 7 SoM (mostly clinical trials) Proposals submitted via S2S: 27 – NIH – DHS – EPA – Dept of Energy – Office of Naval Research Proposals submitted via Adobe Forms: 2 Proposals routed with eSPAF: 85 Average time in preliminary review:

UGM: Metrics January 2012 Proposals submitted via Adobe Forms: 2 Proposals submitted via NSF Fastlane: 23 Proposals routed with eSPAF: 85 Review and Approvals – Average time in preliminary review: – Longest time for preliminary review: – Shortest time for preliminary review:

UGM: Proposed Changes Improved Setup Questions

UGM: Proposed Changes Improved Communications in Event of Non-Approval Also goes to the Pis Admin (Departmental Administrator)

UGM: Proposed Changes More Budget Categories – Original 6 Budget Categories: Supplies Other Costs Travel Domestic Travel Foreign Purchased Equipment Non-MTDC – Still offer users the ability to use one, two or more budget categories for their proposal but many have asked for the basic budget categories used by the Federal sponsors. – Original 6 are sorted to the top of the drop down list. – Your non-Federal budget can be as simple or as complex as you want to provide. – Of course, we expect that your detailed budget will be attached in the Temple Documents section of the proposal.

UGM: Proposed Changes New and Better Ways to Calculate F&A: – This method is based on standard MTDC Bases and allows you to simply enter the rate you want to use. We have been using the manual lump sum by period method for ease of use. – Users have asked to use more budget categories than the 6 we originally rolled out for more refinement in the F&A calculations and more importantly, visibility for their reviewers.

UGM: Proposed Changes Simpler budgeting for subcontracts – software provides 2 ways to enter subcontract budget data, Open Budget and Detailed Budget. – We have been using the Detailed Budget option for some time now because it requires the detail that our Federal sponsors require, however for non S2S submissions that much detail is not required. – The Open Budget option is currently not used at Temple because of our Federal sponsors and the fact that you can not “mix and match” using the two options so this is currently turned off.

UGM: Current Advisories Uploading Spreadsheets. Be sure to save your spreadsheets in either.xls or.xlsx format before uploading to Spreadsheets with macros will cause issues viewing during the routing process.

UGM: Advisory FedNonFederalBudget form for some Non-NIH submissions – If you find a proposal using this form, you must submit using Adobe Forms and a paper SPAF.

UGM: Advisory Cost Sharing

UGM: Open Forum Discussion Agenda – NSF & PD – notifications, how much is too much and how often is too often? – Dealing with college internal deadlines – Finalize button: Who, what, where, when and how? – Supporting vs Temple Documents: Whats the difference?

UGM: Q & A Questions/Concerns/Issues?

UGM: Next Meeting Look for the eRA Listserv for information on the next UGM meeting. Send and to In the body of the enter Subscribe era yourfirstname yourlastname