Tech Tools for EVERYONE Julie Lordon. West Sound Summer Institute. Wednesday, August 19, 2015 Join the conversation: #4586

The meat: ❏ Centered around Chrome ❏ Start with some of the best tips ❏ Basic apps ⇒ move into extensions ❏ Not necessarily focused on teaching ❏✻ Subject to backchannel change

Extensions Google Vocab Apps Add-Ons

Gmail

Canned Response Canned responses in Gmail lets you compose replies to common messages you may receive, and saves them for future use. Undo Send Forget the attachment, some information, include someone in the ? Set the time to pull back an . Boomerang With Boomerang, you can write an now and schedule it to be sent automatically at the perfect time.

Canned Response Settings ❏ Labs ❏ Save Compose an Click the down arrow

Undo send Settings ❏ General ❏ Set amount of time ❏ Save After has been sent ❏ Click [While you’re in settings, why not turn on desktop notifications?]

Boomerang Click your ☰ ❏ More tools ❏ Extensions ❏ Get More Extensions (at bottom) ❏ Search for “Boomerang” (Allow it to change your life... when you need it. ) Click Send Later ❏ Schedule when you would like the to be sent. It can be scheduled for multiple times or days. ❏ Automatically resend if no reply.

Calendar

Boomerang for Calendar Find a Time Removes the long chains trying to find a meeting time.

Boomerang for Calendar Click your ☰ ❏ More tools ❏ Extensions ❏ Get More Extensions (at bottom) ❏ Search for “Boomerang Calendar” (Allow it to change your life... when you need it. ) Suggest a Meeting time ❏ Allows you to share your schedule with others ❏ Give them multiple meeting times ❏ Intuitive meeting suggestions Share your schedule

Find a Time ❏ Create and Edit an event ❏ Add Guests [Compare up to 20 schedules!] ❏ Click Find a Time

Drive

Store files in multiple folders Search

Store Files in Multiple Folders Right Click File ❏ Select Move To ❏ Hold down the Ctrl (PC) or Command (Mac) while clicking on the folders [Note: only 1 file exists, if you delete the file in one folder, it will delete them from all the folders]

Search Search Box ❏ Use drop down to filter your results more ❏ Find files within seconds

Docs

Research Tools Never leave your Doc to search for images, charts, and information. EasyBIb Automatically cite books, journal articles, and websites just by entering in the titles or URLs. Format citations in MLA, APA, and Chicago style. Kaizena Mini Highlight and speak your comments instead of typing. Track skills so students know what to improve.

Research Tools Tools ➔ Research ❏ Choose the type of search ❏ Type the topic ❏ For images, choose ‘Free to use...’ ❏ Choose the citation format ❏ Drag the image or link into the Doc ❏ Citation appears as footnote ❏ If text/ information is used, click cite!

EasyBib Bibliography Creator Add-ons ❏ EasyBib Bibliography Creator ❏ Manage Bibliography ❏ Select Book, Journal Article, Website ❏ Enter the Title, ISBN, or keywords ❏ Search ❏ Select the book, journal article, or website

EasyBib Bibliography Creator ❏ Choose the style ❏ Click Add Bibliography to Doc

EasyBib Bibliography Creator MLA APA Chicag o

Kaizena Mini Add-ons ❏ Kaizena Mini ❏ Open Kaizena Mini ❏ Select ‘I’m a teacher’ ❏ Enter your school, subject and grade level ❏ Select “I’m giving feedback’ ❏ Select the person who is receiving the feedback ❏ Highlight the area you would like to give feedback ❏ Click +New Feedback

Kaizena Mini ❏ Choose whether you would like to give verbal or written feedback, or give a link (to website, video, or a created lesson) ❏ Continue to highlight areas of the text ❏ Students are notified that comments have been made, notice appears at the top of doc ❏ Students can “check off” as they edit based on feedback

Forms

Form Notifications Send an automatic when someone submits a form. Choice Eliminator Limit the number of people that can sign up for an event/session/rotation. Forms

Form Notifications Add-ons ❏ Form Notifications ❏ Configure notifications Add multiple address Frequency of s Select the field that contains the Personalize the subject and message

Choice Eliminator Add-ons ❏ Choice Eliminator ❏ Start Choose the limits

Sheets

Split Names No more formulas to split first and last names Yet Another Mail Merge Let’s you select a draft written in Gmail, replace template keys with names & other information from the spreadsheet and automatically send the .

Split Names Make a copy of a file ❏ Select the column ❏ Add-ons ❏ Split Names ❏ Start ❏ Choose what columns to add ❏ Click Split

Yet Another Mail Merge Make a copy of a file ❏ Make sure the draft in Gmail merge fields match with the Sheet ❏ Add-ons ❏ Yet Another Mail Merge ❏ Start Mail Merge ❏ Choose the Draft ❏ Add a Sender name ❏ ALWAYS send yourself a test

Drawings

Replaces Publisher Best Newsletters/flyers/signs

Flyers/Newsletters/Signs Make a new file ❏ Page Set-up ❏ Custom ❏ portrait: 8.5x11 ❏ landscape: 11x8.5 ❏ Add a background/border by Google searching images ❏ use “vector” for more options! ❏ Insert Text Boxes ❏ Change the font! ❏ Download or Print as PDF

There’s a Google App for that

Extension Bonanza

Quick tips

Open search in new tab

Google Search by Image

Pin Tabs ❏ For tabs you want to keep using and save space ❏ Right click (control click for mac) and Pin Tab

Bookmarks ❏ Can group bookmarks into folders ❏ Right click (control click for mac) and add a folder and then drag it right in

Multiple Google Accounts ❏ Switch between accounts ❏ Settings ⇝ Users ⇝ Add New User

And when you can’t find something, Google it! Thank you! Julie Lordon