The Deaf and Hard of Hearing BCP Allocation, District Effort and You 32 nd Annual CAPED Convention October 22,2007 Making Waves ~ Changing Lives Marriot Ventura Beach Hotel Ventura Beach, California

Welcome and Introductions Speakers: Randy Fong, Jon James, Joe McLaughlin Facilitator: Bob Hughlett Workshop Rules!

Outline:  DHH – BCP Background  Budget Model Approach  College Effort  DHH Match Affects College Effort  Budget Examples  Questions & Answers

DHH-BCP Background  History  California Legislation (Title 5, Section Support Services) (Title 5, Section Support Services)  Budget Act Language (to support high-cost sign language interpreter services and real time captioning or other communication accommodations for Deaf/Hard of Hearing students based on a 4 to 1 state to local district match)

Budget Model approach D/HH Funds Distribution (80/20%) DHH allowable expenditures (List) DHH non-allowable expenditures (List) DSP&S responsibility (You) College/District Responsibility (District Effort) Chancellor’s Office Responsibility

The DHH-allowable expenditures are direct classroom and instruction-related interpreting and captioning costs. Here is the list: Cued SpeechCued Speech Real Time CaptioningReal Time Captioning Video Remote Interpreting and CaptioningVideo Remote Interpreting and Captioning Live Print Communication (e.g. C-Print and Typewell, AlphaSmart, laptop, Interpretive)Live Print Communication (e.g. C-Print and Typewell, AlphaSmart, laptop, Interpretive) Tactile InterpretingTactile Interpreting Interpreting during tutoringInterpreting during tutoring Interpreting for athletes when they are part of a College class and team sportInterpreting for athletes when they are part of a College class and team sport Study abroad – will be reviewed on a case by case basis (DHH services should be contract-based)Study abroad – will be reviewed on a case by case basis (DHH services should be contract-based) Salaries/Benefits for Interpreters and Real Time CaptionersSalaries/Benefits for Interpreters and Real Time Captioners Salaries/Benefits for Interpreter Coordinators at the percent of interpreters if engaged less than full time in this activitySalaries/Benefits for Interpreter Coordinators at the percent of interpreters if engaged less than full time in this activity

The list of non-DHH-allowable expenditures: NotetakersNotetakers Closed CaptioningClosed Captioning Counselor for DHHCounselor for DHH Instructors for DHHInstructors for DHH Prep TimePrep Time Travel TimeTravel Time Non-Classroom-Required Extracurricular Interpreting or Real Time CaptioningNon-Classroom-Required Extracurricular Interpreting or Real Time Captioning Awards CeremoniesAwards Ceremonies GraduationGraduation

College Effort 1. What is College Effort? 2. Is my College/District required to provide College Support to DSPS? 3. How can College Effort be used?

4. What are some potential sources of College Effort and how can I acquire funding through these sources? a. Matriculation b. VATEA c. General Fund d. CalWorks e. Partnership for Excellence (PFE) f. Other

DHH Match Affects College Effort  DSP&S Allocation Components Base WSC College Effort (CE) DHH Access to Print  CE = Expenses minus Revenues  DHH Match reduces CE

Analysis of FY DHH  Did CCC have enough general CE?  Sufficient Match?  Spent all DHH funds? (using all sources)

Examples of College’ FY DHH Activities Budget examples

Example: College C FY Figures FY Match FY Match Required FY DHH Distribution (State) Minimum FY DHH Exp 10,000 10,000 80,000 80,000 90,000 90,000 Reported (EOY) DSP&S Funds Used DSP&S Funds Used Match Provided Match Provided DHH Funds Used DHH Funds Used Total (DHH Allowable Exp) Total (DHH Allowable Exp) CCC's CE CCC's CE 40,000 40,000 50,000 50,000 40,000 40, , , , ,000 Analysis Enough General CE? Sufficient Match? Spent all DHH funds? (all sources) yesyesyes Revised FY DHH Activity DSP&S Funds Used Match Provided DHH Funds Used Total 10,000 10,000 80,000 80,000 90,000 90,000 DHH Activity Adjustments Add'l DHH Exp Eligible for More $ Potential Additional Match Used Eligible for Add'l DHH funds 40,000 40,000 8,000 8,000 32,000 32,000

FY DHH Distribution Round 1A: 1.Qualified = Lesser of: a.Request b.4 x Pledge 2.Calculated = 80% of (All FY DHH Exp minus DSP&S allocation due to WSC) 3.Round 1A Distribution = Lesser of Qualified or Calculated Amounts

FY DHH Distribution Round 1B: 1.$591K Remaining from Round 1A 2.For CCCs with Qualified > Calculated a.Lesser of: a.Qualified minus Calculated b.$15,405 Max

Example: FY DHH (1A) FY DHH funds for FY (Maximum Potential Request) College Expenses DHH funds requested matching funds pledged Qualified FY DSP&S funds due to FY DHH WSC All FY DHH Exp minus DHH WSC funds 80% of column N Round 1A Distribution = Lesser of columns O and K College A 100,00050,00010,00040,00050,00050,00040,00040,000 College B 100,00090,00030,00090,00050,00050,00040,00040,000 College C 100,000160,00040,000160,00050,00050,00040,00040,000 College D 200,00050,00010,00040,000100,000100,00080,00040,000 College E 200,00090,00030,00090,000100,000100,00080,00080,000 College F 200,000160,00040,000160,000100,000100,00080,00080,000 Total900,000620,000160,000600,000450,000450,000360,000320,000

Example: FY DHH (1B) FY DHH funds for FY (Maximum Potential Request) College Expenses DHH funds requested matching funds pledged Qualified Round 1A Distributed Request minus Round 1A Distributed Round 1B Distributed Total DHH Distribution College A 100,00050,00010,00040,00040, ,000 College B 100,00090,00030,00090,00040,00050,00015,40555,405 College C 100,000160,00040,000160,00040,000120,00015,40555,405 College D 200,00050,00010,00040,00040, ,000 College E 200,00090,00030,00090,00080,00010,00010,00090,000 College F 200,000160,00040,000160,00080,00080,00015,40595,405 Total900,000620,000160,000600,000320,000260,00056,215376,215

Key Figures - DHH Distributed DHH FY $9.55M FY $9.60M FY Unspent DHH = $1.16M18 CCCs Redistributed Max= $85.0K34 CCCs

Key Figures – College Effort College Effort Funding Rate FY % FY % Allocation Funding Rate FY % % FY % %

Questions and answers

Example: College A FY Figures FY Match FY Match Required FY DHH Distribution (State) Minimum FY DHH Exp 40,000 40, , ,000 Reported (EOY) DSP&S Funds Used DSP&S Funds Used Match Provided Match Provided DHH Funds Used DHH Funds Used Total (DHH Allowable Exp) Total (DHH Allowable Exp) CCC's CE CCC's CE 40,000 40,000 20,000 20, , , , ,000 10,000 10,000 Analysis Enough General CE? Sufficient Match? Spent all DHH funds? (all sources) yesyesyes Revised FY DHH Activity DSP&S Funds Used Match Provided DHH Funds Used Total - 160, ,000 DHH Activity Adjustments Add'l DHH Exp Eligible for More $ Potential Additional Match Used Eligible for Add'l DHH funds 10,000 10,000 2,000 2,000 8,000 8,000

Example: College B FY Figures FY Match FY Match Required FY DHH Distribution (State) Minimum FY DHH Exp 20,000 20,000 80,000 80, , ,000 Reported (EOY) DSP&S Funds Used DSP&S Funds Used Match Provided Match Provided DHH Funds Used DHH Funds Used Total (DHH Allowable Exp) Total (DHH Allowable Exp) CCC's CE CCC's CE 40,000 40, ,000 80, , ,000 10,000 10,000 Analysis Enough General CE? Sufficient Match? Spent all DHH funds? (all sources) nonoyes Revised FY DHH Activity DSP&S Funds Used Match Provided DHH Funds Used Total 50,000 50,000 10,000 10,000 40,000 40, , ,000 DHH Activity Adjustments Add'l DHH Exp Eligible for More $ Potential Additional Match Used Eligible for Add'l DHH funds - - -

Example: College D FY Figures FY Match FY Match Required FY DHH Distribution (State) Minimum FY DHH Exp 30,000 30,000 20,000 20, , , , ,000 Reported (EOY) DSP&S Funds Used DSP&S Funds Used Match Provided Match Provided DHH Funds Used DHH Funds Used Total (DHH Allowable Exp) Total (DHH Allowable Exp) CCC's CE CCC's CE 40,000 40, , , , ,000 50,000 50,000 Analysis Enough General CE? Sufficient Match? Spent all DHH funds? (all sources) yesnono Revised FY DHH Activity DSP&S Funds Used Match Provided DHH Funds Used Total 16,000 16, , , , ,000 DHH Activity Adjustments Add'l DHH Exp Eligible for More $ Potential Additional Match Used Eligible for Add'l DHH funds - - -