Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas INTRO Accounts Payable 2.0 Education Solutions Development, Inc.

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas Enhanced Functionality in 2.0 ACH Payments to Employee and Vendor 3-Way Matching Approval Process Based on Invoice Type and PO Type Enhanced Search Capabilities Redesigned Invoice Encumbrances Screen Allow New Vendor on Invoice No Encumbrance Screen New Utility Invoice Screen Enhanced Multiple Invoice Entry Screen Invoice Import from Excel Sheet Accounts Payable Ageing Report 1099 Processing Adjustments to 1099-Misc 1099-R printing Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas ACH Payments To Employee for Expense Reimbursement and Vendor Processed as part of regular Accounts Payable Check Print process Payment Advise via or printed copy Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas ACH Setup Fin Inst Account Vendor Employee Primary Bank Account used for Salary Direct Deposit – no additional setup required. Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas 3-Wat Matching The process to automatically match invoices against Purchase Order and Receiving for the quantity and price. Option to match Shipping and Discount also. This process reduces the tedious task of manualmatching. This matching process along with attachments and electronic approval will reduce/eliminate the paper flow within the district. System Option to implement 3-Way Matching May be implemented for the selected PO types Matching process independent of approval Special Security to Force Match An Invoice Special Task to Bypass Matching Only Matched Invoiced are Paid Invoice Search By Match Status Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas Batch Invoice Matching Process Select Invoices by Due Date Range or Task or All Filter Invoices By PO Type Match Tolerance by %age or amount Option to Match Shipping and Discount Trial and Final Run Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas Batch Invoice Matching Process Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas Approval Process Based on Invoice Type and PO Type Approval Required for Invoice No Encumbrances No Approval Required For Invoice Encumbrance for PO Types Requiring Matching Approval Required for Blanket POs and Contracts Separate Queue for each type Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas New System Parameters Invoice Date Required Invoice Date Default Allow user to change Accounting date or not Allow adding new vendors on Invoice No Encumbrance screens Options on Finance Parameter screen or Invoice Type Attributes or REQ/PO Type Attributes Maintenance tables Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas Enhanced Search Capabilities Common Screen for Search and Approval List Advanced Search for Additional Filters Search on Entry Date, Account Elements, PO Type, Invoice Type, Originator, Amount, Matching Status and many more elements… Search Previous Year Invoices Result Set show Payment Type (Partial/Final) Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas Enhanced Search Capabilities Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas Redesigned Invoice Encumbrance Screen The purpose of redesigning Invoice Encumbrance screen is to provide all the information about the PO and Receiving on the screen to allow quick entry and matching (approving) of the invoice for payment. PO and Receiving Details Available with PO Attachments and Notes Footer Shows Encumbrances Details Payment Exception Indicator for Vendor Check Details reorganized on the screen Option to enter Item Details Auto Computation on Account Distribution based on invoiced quantity fro items Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas Redesigned Invoice Encumbrance Screen Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas New Vendor on Invoice No Encumbrance Screen Option to pay to a new vendor (non existing in the system) Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas Utility Invoice Screen Additional columns to enter Meter No, Reading and Units. Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas Enhanced Multiple Invoice Entry Screen Multiple Invoices against same PO with a single account Blanket POs (Receiving Not Allowed) Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas Enhanced Multiple Invoice Entry Screen Multiple Invoices against a vendor for same object for different locations Food Services Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas Enhanced Multiple Invoice Entry Screen Multiple Direct Payments Employee Expense Reimbursement Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas Accounts Payable Check Print ACH Processing Options Minimum Checking Amount for Vendor and Employee Option to Print One Stub Line Per Invoice (not account level) Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas Accounts Payable Ageing Report Ageing based on Due Date or Invoice Date User selected Due Days ranges Various Grouping and Sorting options Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas Accounts Payable Ageing Report Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas 1099 Processing New 1099 Payment Adjustment Screen Adjustments to 1099-Misc for payments made outside the APECS system, like payments through Student Activity Accounts Enter 1099-R Payments Accounts Payable 2.0

Presented by Education Solutions Development, Inc. ANUA 2013, San Antonio, Texas Stale Check Processing Stale Check Processing based on user entered Claim End Date – part of Check Register batch or Printed Letter Notification to vendor using District defined template Accounts Payable 2.0