Making meetings useful. Housekeeping › mobile phones › break times › toilets › emergencies © smallprint 2.

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Presentation transcript:

Making meetings useful

Housekeeping › mobile phones › break times › toilets › emergencies © smallprint 2

Workshop overview At this workshop the following will be addressed: › reasons for holding meetings › strategies for managing effective, useful meetings › holding meetings that achieve specific objectives › roles of different personnel © smallprint 3

Workshop expectations What do you know about the topic? What do you need to know? What outcomes do you expect from this workshop? © smallprint 4

Topic 1 Meeting purposes © smallprint 5

Why? In a meeting, two or more people come together (often in a formal setting) to discuss a (usually) predetermined topic or set of topics. © smallprint 6

Meeting types © smallprint 7

Be organised © smallprint 8 Disorganised meetings lead to boredom. Boring meetings lead to inattention.

Personnel › chairperson › minute taker/ secretary › participants › guest speaker/s © smallprint 9

Activity © smallprint 10

Topic 2 © smallprint 11 Planning and organising

Use tools that help with organising ‘Any intelligent fool can make things bigger and more complex... It takes a touch of genius - and a lot of courage to move in the opposite direction.’ (Albert Einstein) © smallprint 12

Who will attend? © smallprint 13 ‘Meetings are indispensable when you don’t want to do anything.’ (John Kenneth Galbraith) Pick me!

Venues © smallprint 14

Discussion activity © smallprint 15

Activity © smallprint 16

Topic 3 © smallprint 17 At the meeting

Opening © smallprint 18 Controlling the meeting

Keeping on track © smallprint 19 What are the desired outcomes? How do you keep people focused on them?

Motions, decisions, voting © smallprint 20

Managing conflict © smallprint 21

Outcomes © smallprint 22

Encourage involvement and participation © smallprint 23

Scheduling breaks © smallprint 24

Closing ‘A good close to a meeting is like the last chapter of a great novel – it summarises all that happens and leaves you wanting to read the sequel.’ (Anon.) © smallprint 25

Minutes ‘A meeting is an event where minutes are taken and hours wasted.’ (James T Kirk) © smallprint 26

Activity © smallprint 27

Summary Before leaving today please share: › 1 thing you learned › 1 new practice you will undertake when at work › 1 activity you enjoyed Thankyou for your attendance and participation. © smallprint 28