YSB Admin RFP BIDDERS CONFERENCE WEDNESDAY, MARCH 13, 2013 GOVERNMENT CENTER SOUTH CONFERENCE CENTER ROOM #1 9:00-11:00 AM

YSB Admin RFP OVERVIEW AND PURPOSE

YSB Admin RFP DCS is seeking proposals for the state-wide administration of the Youth Service Bureau (YSB) funding as outlined in IC The Youth Service Bureau funding is part of DCS’ comprehensive array of Prevention Services to all 18 Regions in the State of Indiana. It is the intent of this RFP for the vendor to assume responsibility for directly contracting with DCS-accredited and identified YSB Fund Grantees.

YSB Admin RFP The purposes of this service are to administer the YSB funds to selected YSB programs, to provide oversight of service provision by the YSB Fund Grantee, and to administer the accreditation process.

YSB ADMIN RFP TIMELINES

YSB Admin RFP 3/21/2013 by 10:00 am submit to: Activity Da te Issue of RFP3/08/2013 Deadline to submit written questions Submit to: 3/21/2013 by 10:00 am Answers to Vendor questions posted on DCS website 4/01/2013 Submission of Proposals 3 hard copies and one electronic copy-either CD or USB drive 4/15/2013 by 10:00 am Notification of Awards5/03/2013 Contract Term7/01/2013-6/30/2014

YSB ADMIN RFP Submission of Proposals Note: Proposals must be delivered to the following address: Ginny Morris Indiana Department of Child Services ATTN: Proposals Room E West Washington Street, MS 47 Indianapolis, Indiana 46204

YSB Admin RFP YSB ADMIN RFP ATTACHMENTS

YSB ADMIN RFP ATTACHMENT A COVER SHEET NOTE: Agency Legal name must match your registered name with the Secretary of State

YSB ADMIN RFP ATTACHMENT B Statement of Work Details duties of the YSB Admin

YSB ADMIN RFP ATTACHMENT C PROVIDER NARRATIVE Information specific to your agency

YSB ADMIN RFP ATTACHMENT D SERVICE NARRATIVE Outlines the specific services to be delivered (One per proposal)

YSB ADMIN RFP ATTACHMENT E BUDGET TEMPLATE Budget is required for all proposals. Budget template must be completed for one contract year.

YSB ADMIN RFP ATTACHMENT F SCORE TOOL NOTE: IF ANY ONE OR MORE OF THE LISTED CRITERIA ON WHICH THE RESPONSES TO THIS RFP WILL BE EVALUATED ARE FOUND TO BE INCONSISITENT OR INCOMPATIBLE WITH APPLICATION FEDERAL LAWS, REGULATIONS OR POLCIIES, THE SPECIFIC CRITERION OR CRITERIA WILL BE DISREGARDED AND THE RESPONSES WILL BE EVALUATED AND SCORED WITHOUT TAKING INTO ACCOUNT SUCH CRITERION OR CRITERIA.

YSB ADMIN RFP ATTACHMENT G LIST OF YSB GRANTEES First year list of sub-contractors (YSBs) July 1, 2013-June 30, 2014

YSB ADMIN RFP ATTACHMENT H SAMPLE CONTRACT Term of Contract: The term of the contract shall be for twelve months, beginning July 1, 2013 and ending June 30, The State may exercise the option to extend the contract for up to three (3) additional years.

YSB ADMIN RFP ATTACHMENT I YSB FUND SAMPLE CONTRACT (YSB Grantees)

YSB ADMIN RFP ATTACHMENT J YSB GRANTEE SERVICE STANDARDS

YSB ADMIN RFP ATTACHMENT K ASSURANCES Note: The signed Cover Sheet in BLUE INK certifies the assurances.

YSB ADMIN RFP ATTACHMENT L EXHIBIT 3 CERTIFICATION OF COMPLETION OF REQUIRED CRIMINAL AND BACKBROUND CHECKS Note: The State intends to sign a contract with one Respondent to fulfill the requirements of this RFP (Exhibit 3 must be completed). Sub- grantees must also complete Exhibit 3.

YSB ADMIN RFP ATTACHMENT M FEDERAL SELECTED DISALLOWED EPXENSES Note: For your information, Expenses that are not allowed and cannot be included in the Budget (Attachment E).

YSB ADMIN RFP PROPOSAL PREPARATION INSTRUCTIONS Each proposal must include: 1.RFP Cover Sheet-completed and signed in BLUE ink 2.Provider Narrative-Attachment C template must be used 3.Service Narrative-Attachment D template must be used and one (1) Service narrative should be completed. 4.Budget-Budget template must be used (Attachment D)

Questions?