Managing Space The Chisholm Institute experience Presented by: John Thomson Facilities Manager Chisholm Institute of TAFE

Managing Space “Set the scene” Space Management at Chisholm January 2002 $6.5m recurrent budget across 7 Campuses and 3 leased properties No concise property / facilities portfolio available No accurate electronic floor plans available No Institute Facilities Master plan available No Strategic Plan available No consistent Institute wide timetable approach / package available No consistent room numbering and naming system across all 7 Campuses No concise fixed plant and equipment database available No energy management systems connected to fixed plant and equipment

Managing Space The current approach at Chisholm 2002 => 2010 Managing Building Performance - Conduct “condition audits” - Conduct “compliance audits” - Conduct “DDA audits” - Conduct “OH&S audits” - Conduct “environmental audits” - Conduct “post occupancy audits” Institute Master Plan / Strategic View -Provide purpose built facilities to meet needs -Retrofit existing buildings to meet the needs -Dispose of or, demolish obsolete building stock

Managing Space Process to address Chisholm 2002 position Scope the shortfalls in the portfolio data Audit all Institute space - owned & leased properties Create an electronic Facilities database. Develop a Facilities Master plan 2002 => 2010 Develop a triennial capital development plan for 2002 =>2005 Facilities Department involvement in Institute Strategic Plan Implement Aperture Facilities Database incorporating all space requirements Implement an environmental policy for capital works and service contracts Create a Facilities risk management database

Managing Space Current rules and considerations Institute direction Government direction ; Global direction Triple Bottom line ; Good business Environmental direction We all have our own interpretation Optimist Focus: Addressing Global needs Pessimist Outsourced Government Power Stations cannot supply the Power! Realist Everyone must comply ASAP No matter what your personal beliefs are!

Managing Space Chisholm Institute direction Environmental direction holds the key to the new paradigm in managing space for the users.

Managing Space Opportunities out of the Chisholm 2002 issues Creation of a new paradigm in space management New Facilities Master plan incorporating - ESD & passive recreation strategy - greater involvement from Students and Staff - endorse 5% Capital Works budget to incorporate ESD & landscaping initiatives - Furniture recycling strategy and cost savings reinvestment strategy - Waste management strategy and cost savings reinvestment strategy - provide a building performance best practice model for new projects and building refurbishment's Involvement in the Institute Strategic Plan Implementation of CELCAT timetabling package for the Institute

Managing Space Define what will be the Chisholm “learning space” of the future Chisholm “learning space” of the future Teaching from a structured environment into a naturally created environment – open air Creating invisible barriers (walls) to external space / grounds Establishing “best practice” teaching spaces to incorporate formal and informal learning Development of the “nooks and crannies” on Campus to enhance student interaction Development and implementation of a “passive recreation strategy” for all Campuses Implement ESD into all new capital works projects, all building upgrades, maintenance and property services. Development and implementation of “capital charge back” for space

Managing Space Budget for Space management 2002 => 2003 One example from the strategy Most Institutes want “space management" processes to be sustainable. When is there enough $’s to perform all the Facilities related activities? Chisholm has a furniture standardisation and recycling strategy The strategy is based on the recovery and reinvestment of savings from furniture upgrades Note: The average recovery of 40% off RRP