Development of Intercultural Competence of Students and Trainers in EU VET institutions/INCOM-VET No. LLP-LDV-TOI-2013-LT-0145 Key issues for submission of the Interim financial report Lugano, September 8-9th, 2014 This project has been funded with support from the European Commission. This presentation reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made for the information contained therein.

Period of reporting: October 1st, 2013 – September 30th, 2014 Submission of the Interim Report to the NA (by the coordinator, VSRC) – by October 31st, 2014 NB: If less than 70% of the first pre ‑ financing payment has been used up, the second pre-financing payment shall be reduced.

What has to be reported by each Project Partner? All expenses incurred by an organisation (Partner) within the 1st year of the project: Staff costs; Travel and subsistence expenses; Equipment costs (not applicable); Other costs; Sub-contracting costs (not applicable).

All reported expenses must be ELIGIBLE and VERIFIABLE : Directly related to the project activities; Incurred by Partner organisations; Generated during the lifetime of the project; Necessary for performance of project activities; Actual costs supported by accounting documents/invoices; Easily identifiable and verifiable; Satisfying the principles of proper financial management.

Document submission for the Interim Report: Staff costs: Working group form Calculation of daily rate form Timesheets Proof of payments: payslips, bank statements.

Document submission for the Interim Report: Travel and Subsistence costs: Invoice for plane/train/bus tickets; Plane/train/bus tickets; Taxi receipts; Boarding passes Invoice for Travel insurance Receipts for meals/ Daily allowance statements NB: Private car travel will be refunded as follows (whichever is the cheapest): either a rate per km in accordance with the internal rules of the organisation concerned (up to a max of €0.22) or the price of public transport ticket (one ticket only). Parking costs have to be regarded as Other costs.

Document submission for the Interim Report: -VAT declaration -Currency exchange rate declaration (only for ECAP) -Statement on the use of Own funds -Completed financial tables (Excel)

Main requirements for submitting the documents:  A brief explanation/title in ENGLISH;  Project NO on each document;  A stamp „Verified copy“/signature of the authorized person;  All scanned/printed copies must be of proper quality, i.e. readable.  Deadline for submitting all the required documents to coordinator ) – October 15 th,

Thank you! Renata Černeckienė VšĮ Vilniaus statybininkų rengimo centras This project has been funded with support from the European Commission. This presentation reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made for the information contained therein.