Database A database program is a piece of software to organize and sort information. It creates an electronic list of information that can be sorted very quickly or searched for a specific name – an organized collection of information. A tool that allows you to organize, search and retrieve information

FILE In the database world, a file means a data file created by a database program. A group of related records.

RECORD A database file is made up of records. A record is the information about one person, product, or event. In an address book database, a record may contain the personal information about one person. A group or listing of related fields or categories.

FIELD Each separate piece of information in a record is called a field. A category of information.

FIELD TYPES Different fields hold different types of information. There are text, numeric, and data fields.

Sort A process of organizing the records in a database in a specific order, either alphabetically from A to Z or reverse from Z to A (0-9 or 9-0)

Search Process of choosing all records that meet a certain requirement.

Report A display (on the screen or printed onto paper) of the records or parts of the records of a database that satisfy a particular search or sort.

DATA Data is the information to be entered, organized, or searched for. Any item can be thought of as data, including students ’ names, ages, birth dates, favorite subjects, etc.

VIEWING Most databases have two functions: form view and list view. Form view displays only one record at a time, while list view shows several records, in lists, which is helpful for comparison viewing.