Paul Wieneke, Indistar® Program Specialist Office of Student and School Success Technical Assistance: District-level Indistar Action Planning: A Tutorial August, 2015 Technical Assistance: District-level Indistar Action Planning: A Tutorial August, 2015

GOALS: Participants will:  Have clear answers to the following questions:  Assessing, Creating, Monitoring and Uploading evidence in Indistar®  What expectations and timelines guide school and district work in Indistar?  What services and resources are available to support this work?  Identify next steps for implementing Expected Indicators.

EXPECTATIONS AND GUIDANCE FOR DISTRICT LEVEL TEAMS PlanningHandbook-District.pdf#cover

The Indistar District-Level Account provides: Access to the 14 District-Level Expected Indicators and “Wise Ways” research, examples, and resources associated with each Indicator Access to the “Filing Cabinet” feature to upload supplemental evidence Full (read-only) access to school’s Indistar account (i.e., access to school’s plan and supplemental evidence) Administrative features and reports to monitor school progress and provide feedback Indistar District-Level Account

Districts should, by October 30, 2015: Assess all 14 District Level Indicators. Demonstrate evidence of district indicators marked as “fully implemented”. Evidence will be uploaded into Indistar file cabinet. Protocol: P1 – Strong Leadership P2 – Effective Instruction/PD, P3, P4, etc… Indicators not assessed as “fully implemented” will have S.M.A.R.T. Goals, tasks and timelines matched to the indicators.

District Level Indistar Features 2. Main portal into the District Plan to Assess, Create or Monitor 14 District Level Expected Indicators 3. Where to Upload Evidence 1. Access to the CLD Tool

Step 1: Accessing the Current Level of Development Tool

Expected Indicators – District Level

District Level Indistar Features Main portal into the District Plan to Assess, Create or Monitor 14 District Level Expected Indicators

District Indicators–Where are we now with District Level Indicators? Step 2

District Indicators (continued)

Click on the indicator you wish to assess

District Indicators (continued) Briefly describe your CLD process here

District Indicators (continued) Write your SMART Goal here.

S.M.A.R.T. goals/objectives articulate both the evidence supporting the strategy and measurable outcomes for students and educators. The acronym “S.M.A.R.T.” is used to describe goals/objectives that are:  Specific,  Measurable,  Actionable/Attainable,  Realistic/Results-oriented, and  Timely/Time-bound CREATING S.M.A.R.T. GOALS “If we do ___, then we impact ___, that results in ___.”

District Indicators (continued) “Create” Mode

District Indicators (continued)

District Indicators–Where are we now with District Level Indicators?

District Indicators (continued)

HOW TO UPLOAD EVIDENCE IF AN INDICATOR IS MARKED FULLY IMPLEMENTED ( Step 3: ) 1.Click the Document Upload icon and follow the prompts

HOW TO UPLOAD EVIDENCE 2. A list of folders will appear. To upload evidence, click the “Upload a New File” button at the top of the page. 3. Click the “Browse” button to search your computer for the file you wish to upload. -For the “Title”, name the evidence you’re uploading the indicator code along with the word “evidence”.

Final Step is to submit the plan Step 4: Access to Submit Plan

Final Step is to submit the plan Submit Plan Submit P1 letter

NEED SUPPORT?

STUDENT AND SCHOOL SUCCESS CONTACT INFORMATION Indistar Technical Assistance: Contact your Student and School Success Leadership Coach in your district, or your ESD Lead Coach or: Paul Wieneke, Indistar Program Specialist OR PH: Michael Merrin, Director, K-12 Student and School Success PH: OSSS website: Indistar website and resources: s.aspx

Three District Team Steps by Oct. 30, Issue the letter to constituents regarding the Focus/Priority School Identification. Focus/PriorityIdentification 2.Upload the P1 letter of assurance into Indistar® document upload file.assurance 3.Click the submit button for P1 letter in Indistar® “Submit Forms/Reports” tab on Main Page. Three District Team Steps by Oct. 30, Issue the letter to constituents regarding the Focus/Priority School Identification. Focus/PriorityIdentification 2.Upload the P1 letter of assurance into Indistar® document upload file.assurance 3.Click the submit button for P1 letter in Indistar® “Submit Forms/Reports” tab on Main Page.

Suggested Pacing Guide Suggested by Oct. 30: Assess all 14 District Indicators within the Indistar Tool for the school year Assessments done in earlier years are not considered current. Indicators are marked No Development, Limited Development, or Fully Implemented. If marked Fully Implemented, pertinent, up to date evidence must be in the document file.

Suggested Pacing Guide (continued) Suggested between October 30, 2016 and February 28 th, 2016: S.M.A.R.T goals and tasks are developed for the indicators marked No development, or Limited Development. If a district is taking on new initiatives such as new interim assessment or a curriculum, these can be a task, but they should speak directly to how it will impact and be monitored for the identified school.

Suggested Pacing Guide (continued) February 28 th Due date: If the district has a school in a Step of Improvement (any school not just an identified school), this plan needs to be submitted Feb 28. We have integrated the ESEA-AYP requirements in the District Action Planning tool. Please see page 66 of the Central Office Action Planning Guidance for District Leadership, which outlines Expectations for Districts in Step 1 or 2 of Improvement Based on AYP.

Pacing Guide (continued) February 28 th Due date: If a district is in a Step of Improvement (Step 1 or Step 2 of ESEA-AYP), and the district has an identified Focus or Priority school, the District team is required to have addressed six specific indicators in the District Indistar® plan. An additional web form is also due on February 28 th for districts in Step 2 of ESEA-AYP. We have integrated the ESEA-AYP requirements in the Indistar ®District Action Planning tool. Please see page 66 of the Central Office Action Planning Guidance for District Leadership, which outlines Expectations for Districts in Step 1 or 2 of Improvement Based on AYP.

Pacing Guide (continued) Suggested October 30, 2015-May 30, 2015: Evidence of monitoring of the tasks that were developed. There may be date changes, or additional tasks taking place as the district supports or implements activities that directly relate to the identified school needs. Please read the Guidance for District Plans (linked on the main Indistar District Dashboard) for an example of a monitoring activity.

Pacing Guide (continued) May 30 Due: Required submission date for Monitor and Evaluation of tasks for the year. The narrative for each indicator must be updated. This is an evolving plan, one that we never get to full implementation, for all of the principles. This submission should speak to the work that is accomplished for this year.

Pacing Guide (continued) What happens after the May 30 submission? A group of district coach reviewers review each plan submitted within the Indistar Tool and give feedback to the districts on their action planning. Affirmations and considerations are given. The form is ed directly to the district liaison as soon as the form is submitted by the reviewer. Feedback forms may also be located in Indistar ® by clicking on the “Coaching Review” button on the District Main Dashboard page in Indistar ®.

END OF WEBINAR