The International e-Depot to Guarantee Permanent Access to Scholarly Publications Marcel Ras Tartu, June 2012

KB International e-DepotJune 27, 2012 E-Journals and Preservation Digital Preservation refers to the processes and procedures required to ensure content remains accessible well into the future. Permanent Access (or perpetual access) is most commonly associated with e-journal licence clauses designed to provide assurance of continued access to subscribed material in certain circumstances, including post-cancellation… Digital Curation refers to the actions people take to maintain, preserve and add value to digital information (assets) over its lifecycle.

KB International e-DepotJune 27, 2012 What’s the problem with e-journals? Libraries and publishers move to e-only Renting not buying On-line not in-store Short term subscription, long term value Publishing is international so transcends national boundaries Needs assurance of long term access Needs assurance of long term preservation and don’t forget … Volume Growing complexity Economics Electronic legal deposit

KB International e-DepotJune 27, 2012 Some metrics: volume Over peer reviewed STM journal titles Over scientific journal publishers –Top 40 publishers covers 60% STM titles –Top 140 covers 70% of STM titles –97% of the publishers publishes less than 10 journal titles (31% article production) –0,08% of the publishers publishes more than 1000 journal titles (41% article production) Annual growth of articles is 1.5 million Open Access is growing fast OA publishers; Open Access titles in DOAJ

KB International e-DepotJune 27, 2012 Some more metrics: usage and spendings Usage of e-journals in academic libraries has risen with 22% annually between 2003 and 2007 (RIN 2011) On average 47 article downloads a year / registered library user 1,3 million researchers in EU. So a huge potential for usage Library budget has shifted to favor e-journals over print (RIN 2011) –80 million pond in UK universities in 2007 –€ 31,5 million in 13 NL libraries in 2010 (€ 5 million on print) –½ of journal subscriptions are sold in bundles of more than 50 titles –Big deals are ½ of NL library spending on e-journals. –Other ½ is not in big deals! –US survey showed that only a small part of e-journal titels is archived yet

KB International e-DepotJune 27, 2012 What could happen? Post-cancellations and Trigger-events Library cancels subscription to journal E-journal or past issue no longer available from publisher Publisher ceases operation Catastrophic failure of publisher’s operations/servers

KB International e-DepotJune 27, 2012 Who cares? Researchers Permanent access to records of sciences to ensure future research As author of scientific publications Libraries Investments in licenses Serve their researchers and students Publishers Preservation of their content is not core business but selling argument Preservation is expensive Governmental bodies Preservation of financed scientific output (nat.govenments and EU) Stimulates open access Publishing industry is large EU industry Public interest

KB International e-DepotJune 27, 2012 How to solve the problem? Post-cancellation access in licenses with publishers Archives keeping content alive Trusted, 3rd party preservation and guarantee of access –Helps publishers keep their desks clear –Means libraries can move to e-only –Concentrates preservation expertise –Provides economies of scale KB international e-Depot = Archiving solution And also Portico, CLOCKSS

KB International e-DepotJune 27, 2012 Library requires trust from archival solution Content coverage –is my licensed content preserved and permanent accessible? Access –what will I gain access to? when? under what conditions? Solution viability –will these efforts last? –Do the services fit together? Library responsibilities –what will this cost in terms of time, expertise, funding? Technical approach –will this really preserve the material?

KB International e-DepotJune 27, 2012 International e-Depot as trusted digital repository KB is national library of The Netherlands (founded in 1789) Responsible for collecting, cataloguing, preserving and providing permanent access to publications with Dutch imprint 275 fte (voluntary) deposit library since 1974 Running an e-Depot since 2003 Redevelopment –of technical infrastructure –of organisational goals

KB International e-DepotJune 27, 2012 The international e-Depot A service to guarantee permanent access to international academic publications for the European research community Is to guarantee continuous access to academic publications –Permanent access in case of emergency (post-cancellation, triggers) –Safe storage –Preservation strategies Collaboration in a network of safe places Portico, CLOCKSS, Keepers Registry To serve the Dutch research community as a starting point Next to serve the European research community A certified trusted digital archive

KB International e-DepotJune 27, 2012 Services For Libraries Security Coverage Trigger Event Access Post-Cancellation Access No costs local archiving Future accessibility guaranteed For Publishers Security Preservation actions Trigger Event-Access Respond to library demands No costs for archiving systems No preservation actions

KB International e-DepotJune 27, 2012 But what does it cost? Cost factors are (TCP, Total cost of preservation): -Staff (training) -Storage -Infrastructure (services, systems, workflows) -Preservation actions -Depending on content types -Cost model available and use for calculation costs international e-Depot -Costs are about 1,2 million € anually -50% is staffing -40% is infrastructure and storage -10% is preservation actions and preservation research

KB International e-DepotJune 27, 2012 Business model Based on the notice that stakeholders have to take up their responsibility and have to share the burden This means that Publishers will pay for save storage and preservation Libraries will pay a sort of insurence fee for permanent access Covers most of the costs for maintaining Development for the other stakeholders

KB International e-DepotJune 27, 2012 Partnering Libraries, Publishers and Archival Solutions Archival Service Publisher LibraryResearcher Archival Agreement Licenses Insurance Agreement Permanent Access Preservation Access

KB International e-DepotJune 27, 2012 Marcel Ras Program Manager International e-Depot National Library of The Netherlands mail to: