1 Using NJDEP Online to Create and Submit Annual Compliance Certification & Six Month Deviation Reports October 2009 State of New Jersey Department of Environmental Protection

2 Website:

3 Log into My New Jersey

4 DEP Apps: Click on DEP Online Services

5 DEP Online Services: Select “Documents & Forms”

6 Documents & Forms: Air Program

7 Periodic Compliance Certification: Select Type of Instructions

8 Instructions: Select Open to Download

9 Instructions: Save or Print and Read

10 Periodic Compliance Spreadsheet: Click Excel Icon to Download

11 Spreadsheet: Select Save to Download

12 Spreadsheet: Select Save

13 Spreadsheet: Select Open, then Logout out of DEP Online

14 Open Excel Spreadsheet, Always Enable Macros

15 Validate & Prepare to Submit Tab

16 Instructions Tab

17 Facility Info & Cert Status Tab: Section I

18 Section II: Compliance Certification Statement

19 Continuous Compliance Summary Tab

20 Deviation Summary Tab

21 Validate Spreadsheet: Correct all Invalid Entries

22 Spreadsheet Validated Confirmation

23 Lock Spreadsheet Step 1: Unlocked Copy Created - Select OK

24 Step 2 : Viewing Locked Copy Select OK

25 Close Spreadsheet - Save Changes “YES”

26 How to Submit A Electronic Periodic Compliance Certification NJDEP Online: My Workspace - Air Program

27 Step 1: Instructions

28 Step 2: Submission Name

29 Step 3: Facility Selection, Click on Access Facility Icon

30 Step 4: Contacts, Enter Contact Information & Phone Number

31 Check Save to My Favorites Contacts and Click Continue

32 Contact Update: Click on Create New Favorite Contact

33 Contact Update: New Favorite

34 Contact Update: Click Overwrite Existing Contact

35 Contact Update: Overwrite

36 Contacts

37 Step 5: Spreadsheet Upload - Browse & Find Locked Doc.

38 Click on Continue - Uploading Spreadsheet

39 Step 6: Upload Confirmation - Click “Yes”

40 Step 7: Attachment Upload (optional), Browse & Find Docs., and Click Upload

41 N.J.A.C. 7: Two Part Certification Individual With Direct Knowledge "I certify under penalty of law that I believe the information provided in this document is true, accurate, and complete. I am aware that there are significant civil and criminal penalties, including the possibility of fine or imprisonment or both, for submitting false, inaccurate or incomplete information.” Responsible Official "I certify under penalty of law that I have personally examined and am familiar with the information submitted in this document and all attached documents and, based on my inquiry of those individuals immediately responsible for obtaining the information, I believe that the submitted information is true, accurate and complete. I am aware that there are significant civil and criminal penalties, including the possibility of fine or imprisonment or both, for submitting false, inaccurate or incomplete information.” A Responsible Official is defined in N.J.A.C. 7: as follows: For a corporation: A president, secretary, treasurer, or vice president of the corporation; any other person who performs similar policy or decision making functions for the corporation; or a duly authorized representative responsible for the overall operation of a facility (plant manager, etc.) For a partnership: A general partner. For a sole proprietorship: The proprietor For a government agency: Either a principal executive officer or ranking elected official.

42 Step 8: Certification, Click on the Blue Ribbon

43 Certification of the Individual w/Direct Knowledge Type in Cert. PIN, and Click Certify

44 Certification Successful for IDK

45 Adding Another IDK or RO (optional), Click Add Cert. Type

46 Adding Another IDK or RO: Select Type, Click Add Certifier

47 Additional Individual w/ Direct Knowledge Added Send Notifications to IDK and RO

48 Send Notifications to Responsible Official and Individual w/ Direct Knowledge

49 Notification Confirmation to RO or IDK

50 Example of Notification

51 RO or IDK Logs Into DEP Online, Select Certifications Tab

52 Certifications Tab: Periodic Compliance Certification, Click Blue Ribbon

53 Viewing the Locked Document to be Certified and Certification by the Responsible Official

54 Viewing the Locked Document, Click the Link Under Specific Registration Information

55 Viewing the Locked Document

56 Certification Complete Return to My Workspace: My Services – In Progress

57 Step 9: NJDEP Submission Confirmation

58 My Workspace: My Services – Submitted

59 EPA Submittal: Click on Printer Friendly Version & Print

60 EPA Submittal: Sign to Certify, View and Print the Locked Document

61 Submitting to EPA: Print the Locked Document

62 AIR Compliance & Enforcement Regional Contact Information: Northern Regional Office Michael Papp, Manager phone (973) Ridgedale Ave fax (973) Cedar Knolls, NJ (Bergen, Essex, Hunterdon, Hudson, Morris, Passaic, Somerset, Sussex, Union, and Warren counties) Central Regional Office Patricia A. Conti, Manager phone (609) PO Box East State St. fax (609) Trenton, NJ P.O. Box 407 (Burlington, Mercer, Middlesex, Trenton, NJ Monmouth, and Ocean counties) ( US Mail) ( FedEx/UPS) Southern Regional Office Richelle Wormley, Manager phone (856) One Port Center fax (856) Riverside Drive (Atlantic, Camden, Camden, NJ Cape May, Cumberland, Gloucester, and Salem counties)

Lauren Keltos, Air CRO, (609) THANK YOU