Employer Reporting Work Group February 7, 2008

Maine Public Employees Retirement System Web site Tour Employer Section: Employer Reporting Work Group page:

MePERS Payroll Data Compliance Guidelines

Maine Public Employees Retirement System What We Know  PSC codes Simplified to 8 valid codes MainePERS now defaulting existing codes Default to stop with MePERS

Maine Public Employees Retirement System PSC Codes Current PSCDefaults To 11 – Permanent Full Time 1A – Limited Period Full Time 21 – Permanent Full-Time PST 2A – Limited Period Full-Time PST 11 – Permanent Full Time 12 – Permanent Part Time 1B – Limited Period Part Time 22 – Permanent Part-Time PST 2B – Limited Period Part-Time PST 12 – Part Time 17 – Project Full Time 18 – Project Part Time 27 – Project Full-Time PST 28 – Project Part-Time PST 2D – Acting Cap Full-Time PST 2E – Acting Cap Part-Time PST 29 – Project Intermittent PST 23 – Permanent Intermittent PST 26 – Seasonal Intermittent PST 2C – Limited Period Intermittent PST 17 – Project/Intermittent FT & PT (not elig. For Group Life Insurance) 14 – Seasonal Full Time 24 – Seasonal Full-Time PST 14 – Seasonal Full Time 15 – Seasonal Part Time 25 – Seasonal Part-Time PST 15 – Seasonal Part Time 52 – Insurance Only, Retired 65 – Insurance Only Full Time 67 – Insurance Only Part Time 65 – Insurance Only, Active 53 – Retired, Returned to Work

Maine Public Employees Retirement System What We Know  Pay Rate Codes Teacher Employers – Continue “C” PLD Employers – “C” code allowed RRTW (PSC 53) – “H” or “D” only

Maine Public Employees Retirement System What We Know  Simplified Position Codes Teacher – Classroom Teacher vs. Special Ed. Classroom Teacher? PLD School Support – Building Custodian I, II or II?

Maine Public Employees Retirement System What We Know  Monthly Payroll Reports No new EPF data elements EPF vs. paper reporting Missing paperwork will hold up the release of payroll to all member accounts Member data corrections will require adjusted payrolls

Maine Public Employees Retirement System  Payment to MainePERS Member records will balance prior to posting Payroll reports may process prior to payment received Interest for late payment/report still applies What We Know

Maine Public Employees Retirement System What We Know  Group Life Data Elements Four (4) GLI Schedule Codes GLI premiums must balance with GLI data elements No expected change to GLI data elements

Maine Public Employees Retirement System Questions and Feedback

Group Life Insurance Age-Based Supplemental February 7, 2008

Maine Public Employees Retirement System Group Life Insurance Rates No change to Basic and Dependent rates Age-Based Supplemental Rates  Pay period that includes April 1, Going Forward  New employees - age on the effective date of coverage.  Adjusted each April 1 to reflect: Level: any change in gross compensation for previous calendar year Age: any change in rate band, based on age

Maine Public Employees Retirement System Age-Based Supplemental Rates

Maine Public Employees Retirement System Year Old Employee with Basic and Supplemental 3 coverage and a $42,000 level. Age Based Supplemental Rates Bi Weekly Premiums Current RateNew Rate Teacher$14.70$4.62 PLD$35.28$12.60

Maine Public Employees Retirement System Age-Based Supplemental Rates Grandfathered Employees  Have supplemental coverage on April 1,  Teacher employees 55 or older - rate remains at $.10 per thousand bi-weekly.  PLD employees 65 and older - rate remains at $.21 per thousand bi-weekly.  Rates remain in effect for the employee as long as the employee remains with current employer.

Maine Public Employees Retirement System Age-Based Supplemental Rates Tools  Find Bi-weekly and annual rate charts for all employer groups, ages, and coverages in the Employer section of our web site:   Call for assistance.

Maine Public Employees Retirement System Evidence of Insurability  Evidence of Insurability –how an eligible employee may request new or additional coverage.  If approved, coverage is effective the first of the month after an additional 31 days in an eligible position.  Employer notified of new effective date and coverage code.  Do not collect increased premiums until the period which includes the new effective date.

Maine Public Employees Retirement System Evidence of Insurability  Employee makes initial request to MainePERS by form, phone or .  MainePERS sends employee a form requesting medical information, which employee sends to the carrier for review.  Process usually takes from 6 to 12 weeks  All further communication is between employee and insurance company.

Maine Public Employees Retirement System Designation of Beneficiaries  Claims paid based on most recent beneficiary form postmarked or received at the Retirement System prior to the death of the member.  Members encouraged to review designation every 5 years, or when they have a life changing event.  If no designated beneficiary: payment to first living of the member’s spouse, children, parents, or to their estate.

Maine Public Employees Retirement System Chapter 601  Employee does not have coverage unless he/she submits form: “Application for Coverage – Group Life Insurance”  Teachers who change employers are treated as new hires; within the first 31 days employees may select any coverage  Full and part time employees must work at least 20 hours or 2.5 normal working days per week to be covered

Maine Public Employees Retirement System Questions and Feedback

Maine Public Employees Retirement System 46 State House Station Augusta, ME