PeopleSoft Financials Enhancement Plan June 18, 2009

2 Common Issues and Themes Purchasing card process Slow performance / response time of system Ad hoc reporting, data access Separation of duties, internal controls Procurement – match exceptions, professional services, roles & responsibilities ISO & auxiliary activity, especially RAR and U Stores Efficiency and workload on users

3 What’s Working General ledger functions Sponsor reporting and invoicing Travel Treasury, cash, endowment functions Non-sponsored accounts receivable Budgeting Tuition and fees revenue accounting Vendor payment functions Debt and construction accounting

4 FY 2010 Priorities Address Users’ issues: Identify user issues Develop user priorities Evaluate alternatives for addressing issues Implement workable solutions Continue to deliver hands-on support to users Helpline Training Services Central business units

5 Identification of Issues 70+ issues identified by users (EFS Functional Steering Committee, FSUN, GMUN, Certified Approvers, RRC managers, etc) Purchasing Card Reporting Procurement Workflow / Separation of duties COA related System Performance Logistics HR / Workload

6 Enhancement Methodology Analyze Design Build Test Gather / Analyze Requirements Create Functional and Technical Designs Build work object Develop test Conditions and scripts Execute system test Leverage OIT implementation project methodology

7 Define Requirements hour sessions per category As many sessions as required Interactive discussion Objectives Discuss issues and concerns Validate business requirement Participants – 40+ Users FSC members or delegates FSUN members Certified Approvers GMUN members Department users

8 Preliminary requirement classification

9 DRAFT: Enhancement Rollout Gantt

10 Ad Hoc Reporting There is a great need for: Better access to data Better definition of what the data means User friendly tools to manipulate and analyze data “Canned” reports cannot be the sole solution to reporting Data warehouse solution

11 Enhancement Project Participation & Consultation EFS Functional Steering Committee FSUN Board & membership Certified Approvers Resource Responsibility Center managers GMUN Board & membership Senate Committee on Finance & Planning Twin Cities Deans CRAD President & Senior VPs

12 Next Steps Complete requirements definition Continue working with users to finish prioritizing issues Develop work plan and resource requirements for enhancement effort Obtain senior executive approval for scope and resources Begin design/policy sessions