Before the Session Begins 1.Find someone you don’t know 2.Share… WHY you chose this session WHAT you hope to gain

Putting the Power in PowerPoint BIG TOP TIPS for designing and delivering powerful presentations Presenters: Joyce Nelson & Patti Furlano

LINE UP.5.5

Bad Color Schemes Clashing background and font colors can lead to… Distraction Confusion Headaches Nausea Vomiting Loss of bladder control

Text must be readable GoodBad Large room: Dark background best Never white!

Text must be readable GoodBad Small Room: Light Background can work

Big Top Tip #1 color Worst color combination black text on white White text on dark – especially dark blue – for dynamic look Red – use sparingly -- effective as accent View slides in grayscale to check contrast

Simple Background... Avoids distractions

Allows good contrast Simple Background...

Avoids distractions Allows good contrast Prevents confusion Simple Background...

Avoids distractions Allows good contrast Prevents confusion Keeps a clear, clean design Simple Background...

Choosing a design 1.Look at the slide handout 2.Answer question 1

 What could be better???

What could be better???

PowerPoint Template

Big Top Tip #2 Backgrounds Keep backgrounds simple NO distractions Have good contrast Eliminate confusion AVOID Microsoft Templates!

FontsFonts

What font do YOU use? Share the font you usually use with the person next to you.

Font Analysis Let’s analyze your choice!

Courier New Organized and Structured Comic Sans You think you are funny Times New Roman Technophobic you always use the default Font Analysis

Georgia You speak with a Southern accent Arial You like the Little Mermaid Old English You enjoy malt liquor Font Analysis

Helvetica You are a mayonnaise lover Black Adder You are an African American accountant  (Wingding)  ’  (You’re a nerd and have no life) Font Analysis

What font should I use?

MYTH or FACT Serifs (fonts with feet) are the best for PowerPoint because the little cap or foot makes text easier to read. MYTH

Font Style Any Sans Serif font, such as ARIAL, is easy to read on screen Any Serif font, such as TIMES, is more difficult to read on screen

Font Type Sans serif fonts (no feet): more legible in large size more legible at a distance more legible in a dimly lit room

To Bold or Not to Bold Arial Comic Sans Papyrus Arial Comic Sans Papyrus

Font Size Can you read this? This is Arial 12 How about this? This is Arial 18 Can you read me now? This is Arial 24 Is this easier? This is Arial 32 What about this? This is Arial 36 And this? This is Arial 44

Big Top Tip #3 Fonts ALWAYS use LARGE text size!! Do NOT use automatic font OR size Use Sans Serif If slide is too crowded... Use TWO slides, do not reduce text size!!!

STYLE

People tend to put every word they are going to say on their PowerPoint slides. And yet, PowerPoint slides are often cluttered with unnecessary words. This makes the text both harder to see and more difficult to absorb. Although using a lot of words eliminates the need to memorize your information, ultimately this makes your slides crowded, wordy, and boring. You will lose your audience’s attention before you even reach the bottom of your...

(continued) … first slide.

Maybe use bullets????

Avoid Excessive Bullet- pointing Only Bullet Key Points. Too Many Bullet Points And Your Key Messages Will NOT Stand Out. In fact, The Term “Bullet Point” Comes From People Firing Guns at Annoying Presenters.

On each slide … Limit the number of items Make just one or two points

Use BULLETS to show a list WITHOUT Priority Sequence Hierarchy, ….. Numbers? Bullets?

Use NUMBERS for lists WITH sequence For example: How do you put an elephant into a fridge? 1. Open the door of the fridge 2. Put the elephant in 3. Close the door Numbers? Bullets?

How do you put a giraffe into a fridge? 1. Open the door of the fridge 2. Take out the elephant 3. Put the giraffe in 4. Close the door

3 Word Challenge

Three Word Challenge Directions 1.This is a race! 2. The Challenge: Reduce bullets to 3 words 3.When finished— STAND!

PowerPoint Tips Your PowerPoint presentation is an aid not the presentation in itself. If you have a slide with more than five bullets include them in a new slide. Make just major points with bullets your audience cannot read too much information from a slide, consider using handouts! Never read from your presentation.

Minimize numbers PowerPoint's lure is the capacity to convey ideas and support a speaker’s remarks in a concise manner. That’s hard to do through a haze of numbers and statistics. Most effective PowerPoints don’t overwhelm viewers with too many figures and numbers. Instead, leave them for more thorough digestion in handouts distributed at the presentation’s end.

Serif fonts are the most difficult to read on screen Sanserif fonts are clearer because they are not fuzzy to the viewer Italics are difficult to read on screen because the letters run into each other. Underlines may signify hyperlinks so be careful when you use them Instead, use colors to emphasise important words or key points you want the audience to remember Using Fonts

Big Top Tip #4 Style Empty Space adds IMPACT ! 2-3 key points per slide List WITH sequence— numbers List without sequence— bullets 3-4 words per line

A good picture can be worth a thousand words. Leadership is about cultivating a culture of growth and success.

Simplicity Significance Size Graphics

Work with your team to determine if the slides meet the criteria. 3

Let’s Share

Big Top Tip #5 GRAPHICS Support the KEY points Don’t compete with message Use appropriate size

Animations and

Animations and Transitions

Text Animations Ask yourself... Will this end up just annoying my audience? WOW!

Great for learning languages… …or adding a bit of realism! Animations and Transitions STAND UP-HANDS UP! Using resources in this room & complete the Animations and Transitions Handout

Great for learning languages… …or adding a bit of realism! Please....Use Sound Sparingly! Whoosh Chime Cash Register Drum Roll Suction

Slide Transitions Ask yourself…

Great for learning languages… …or adding a bit of realism! Slide Transitions Ask yourself… Does the transition…

Slide Transitions Ask yourself… Does the transition… add to or distract from

Great for learning languages… …or adding a bit of realism! Slide Transitions Ask yourself… Does the transition… add to or distract from the purpose of the presentation?

Big Top Tip #6 Animations & Transitions Text Animation-use sparingly Slide transition-why? Sound-no… (well almost never) Focus on message

Your Friend … The Slide Master

View Slide Master

Edit font and formatting

Save and Close Master View

Big Top Tip #7 Slide Master Makes universal changes Works great for long presentations Create the Slide Master first

One Last Thing …

If it has a red line under it— check it ! Many people do not use spel cheek before there presentation – BIG MISTAK!!!! Nothing maks you lok stupder then speling erors.

Big Top Tip #10 SPELLCHECK USE IT!

Something just for you!

Your prescription for ailing PowerPoints…

Ailing PowerPoint CAUTION: For presentation ONLY Don’t administer to sleepy learner Use the Big Top Ten Tips to resuscitate your PowerPoint! J. Nelson, MD P. Furlano, MD