1 Using Computer Applications Introduction to the module

Created by Janet Nichols Modified by Ivailo Chakarov 2 Today's objectives At the end of this lecture you should be able to describe: structure of the module learning materials you will need what you are to learn how you will be assessed This will be explained using the module descriptor List the main types of computer packages Identify tasks that these packages can be used for

3 Using Computer Applications Ivailo Chakarov

Created by Janet Nichols Modified by Ivailo Chakarov 4 Module Descriptor Purpose of module - to develop an in-depth knowledge of generic commercial software applications. To be able to use: Word Processing Software Spreadsheets Databases Presentation software Learning materials required – Computer Microsoft Office

Created by Janet Nichols Modified by Ivailo Chakarov 5 Purpose/Assessment of Module To give students an overall grounding in the use of common PC applications in solving business problems The course will consist of lectures and practical sessions over 12 weeks Assessment will be through 2 assignments Assessment 1 – production of a spreadsheet and report Assessment 2 – creation of a database and associated documentation and the delivery of a presentation.

Created by Janet Nichols Modified by Ivailo Chakarov 6 Computer Applications covered Word processing / DTP (Word) Databases (Access) Spreadsheets (Excel) Presentation software (PowerPoint)

Created by Janet Nichols Modified by Ivailo Chakarov 7 Word Processing (Word) Used to create written documents such as letters, reports, forms etc. Contain useful tools to help produce professional documents such as: Spell checker Thesaurus, Grammar checks Used to create, edit, format, store and print Helpful for proof reading

Created by Janet Nichols Modified by Ivailo Chakarov 8 Desktop Publishing Used to produce quality publications with well-designed pages elaborate charts & graphics text, headlines, typeface variety Word Processing (Word)

Created by Janet Nichols Modified by Ivailo Chakarov 9 Databases (Access) An organised collection of related data Allows: - 1. integrated files 2. reduced redundancy 3. shared data 4. centralised security 5. easy filing & retrieval Useful for storing large amounts of data in an organised manner. Common database systems are: personnel systems, order/invoicing systems, warehouse systems, accounting systems etc.

Created by Janet Nichols Modified by Ivailo Chakarov 10 Spreadsheets (Excel) Traditional business tool Allows : basic calculations using formulae consisting of Operands (sum, +, -,*,/) Functions – sum, SDEV, IF, automatic recalculation charts

Created by Janet Nichols Modified by Ivailo Chakarov 11 Spreadsheets (Excel) useful for: Accounting and cash flow budget management cost benefit analysis

Created by Janet Nichols Modified by Ivailo Chakarov 12 Presentation software (PowerPoint) Used to produce multimedia presentations consisting of: Text Video Sound graphics (static and non-static) Useful for producing presentations to be given to an audience such as Sales, Marketing, educational lectures etc.

Created by Janet Nichols Modified by Ivailo Chakarov 13 Integrated Packages (Microsoft Office) An all in one set of programs Usually comprising: - Word processor Spreadsheet Database Presentation software

Created by Janet Nichols Modified by Ivailo Chakarov 14 Objectives revisited you should now be able to describe: structure of the module learning materials you will need what you are to learn how you will be assessed as explained using the module descriptor List Computer Packages to be used List main uses of the computer packages