World Class Safety Services1 A Measure of Performance for Your Committee Presented By: Wilson Bateman March 26 th, 2004

World Class Safety Services2 Agenda (1) Introduction (2) The Law (3) Measure of Performance (4) Summary / Annual Report

World Class Safety Services3 Introduction “The hearings have indicated that a number of these joint committees have become effective instruments for constructive and cooperative consultation on conditions of work related to health and safety. On the other hand, among these committees are also some that meet sporadically with no clear sense of their role and others that meet more often in an atmosphere of frustration, in which the labour members are convinced that undesirable conditions are not being corrected and management members believe that the substance of many complaints is not central to health and safety.”

World Class Safety Services4 Introduction First committee early 1970 Part of the IRS Minimum regulatory compliance Is Your Committee Working? MOP

World Class Safety Services5 Introduction “The commission considers the essential role of the joint committee to be that of providing a consultative forum for constructive and critical review of the status of the health and safety of workers as reflected in the performance of the responsibility system both internal and external to the local operation. It is a forum of consultation between those with the ability to contribute and those accountable for deciding what is to be done.” – Ham Commission Report,1976

World Class Safety Services6 What Does the Law Say? 29 (1) At every workplace where twenty or more persons are regularly employed, the employer shall establish and maintain one joint occupational health and safety committee, or at the discretion of the employer, more than one such committee and, …

World Class Safety Services7 What Does the Law Say? 30 (1) A committee shall consist of such number of persons as may be agreed to by the employer and the employees or the union or unions. 30 (2) At least half of the members of a committee shall be employees at the workplace who are not connected with the management of the workplace… 30 (3) The employees on the committee are to be determined by the employees they represent, or designated by the union that represents the employees.

World Class Safety Services8 What Does the Law Say? 30 (4) A committee shall meet at least once each month unless a different frequency is prescribed by regulation; or the committee alters the required frequency of meetings in its rules of procedure

World Class Safety Services9 What Does the Law Say? 30 (6) Time from work 30 (7) Rules of Procedure and adhere to applicable legislation 30 (8) Chair and Co-Chair

World Class Safety Services10 Functions of Committees 31 (1) it is the function of the committee to involve employers and employees together in occupational health and safety in the workplace and, without restricting the generality of the foregoing, includes: (a) the co-operative identification of hazards and effective systems to respond to the hazards; (b) co-operative auditing of compliance… (c) receipt, investigation and prompt disposition of matters and complaints… (d) participation in inspections, inquiries and investigations… (e) advising on protective devices, equipment and clothing… (f) advising the employer regarding a policy or program… (g) maintaining records and minutes…

World Class Safety Services11 Measure of Performance 1.Minimum Regulatory Compliance 2.Committee Training 3.Meetings 4.Goals & Objectives 5.Rules and Procedures 6.Concerns / Refusals / Investigations 7.Hazard Identification MOP

World Class Safety Services12 1 st Measure of Performance Have you met the minimum requirements of the Occupational Health & Safety Act / Regulations (Audit)  29 (1) One committee  30 (1) Input into number of members  30 (2) Half non-management  30 (3) Employee members determined by the employees  30 (4) Meet once per month  30 (6) Required time from work  30 (7) Rules of Procedure  30 (8) Chair and co-chair  31 (1) Functions defined

World Class Safety Services13 Compliance Act  27 (1) Policy review in consultation  28 (1) Program in consultation  34 (1) Recommendation 21 days  35 Information  42 (2) Monitoring  43 Refusal  50 Inspections (DEL)  59 List of Chemicals Regulations  WHMIS (training annual review)  First Aid (remote location plan)  OSGR (policy & procedure)

World Class Safety Services14 2 nd Measure of Performance Committee Training Standard Once the committee has been established and the committees functions defined, it is then time to consider training. A standard should be developed. Examples:  Committee Orientation  Incident Investigation  Hazard Identification  The Legislation IRS  Problem Solving Techniques  The Procedure for Refusals  The Safety Program  Other IRS

World Class Safety Services15 3 rd Measure of Performance Meetings and Attendance 1.Have the required number of meeting been held? 2.Have the members demonstrated their commitment by attending the meetings? 3.Have sub-committees been addressed in the rules of procedure? 4.Were sub-committees used to resolve difficult issues? 5.Was an agenda prepared for each meeting? 6.Was the agenda distributed before each meeting? 7.Was enough time allocated to address safety issues? 8.Have committee recommendations been documented ? 9.Are the recommendations followed up? 10.Are the recommendations summarized at the end of the year?

World Class Safety Services16 4 th Measure of Performance Goals and Objectives Have goals and objectives been established for the committee? Goal : The five year plan is to: __________________________________________ Objective : 1.To increase safety awareness by conducting an Off the Job Safety Campaign before the end of the year. 2. Hold 5 committee training sessions this year. Allocate 25 minutes at the end of each meeting. 3. Prepare an annual report of the committee activities.

World Class Safety Services17 Goals Statistics 1.WCB rate 2.Return to Work 3.Incidents 4.LTI 5.Audit Results 6.Special Projects IRS The Starting Point MOP

World Class Safety Services18 Off the Job Safety Campaign Electrical Safety Xmas Campaign Fall Hazards Spring Campaign Boating Safety Summer Campaign Driving Safety Winter Campaign Fire Home First Aid Family members included

World Class Safety Services19 Off the Job Atlantic Network for Injury Prevention Every hour of every day 36 people in Atlantic Canada are unintentionally injured. Over 860 / day Roughly 2 people die each day 6700 are disabled yearly Overall 316,000 residents of Atlantic Canada are injured yearly Cost Human Pain and Suffering Cost 1999 Atlantic Canada $1.2 Billion $489 for every citizen Fall Account for $ 440 million Motor Vehicle $ 210 million Poisoning, Drowning, Fire

World Class Safety Services20 5 th Measure of Performance Rules and Procedures Have rules of procedure been developed by the committee? Have the rules of procedure been communicated? Do the rules of procedure include;  composition of the committee  term of appointment of members  method for calling meetings  who can call a meeting  notice of meetings in advance  frequency of meetings  emergency meetings  when to call an emergency meeting

World Class Safety Services21 Rules of Procedure  conduct of meetings  setting the agenda  matters the Act requires the employer to consult the committee  inspections  investigations  hazard identification  response to complaints, work refusals  communication  recommendations  quorum  chairing  method of reaching decisions

World Class Safety Services22 Define the Functions  Identification of hazards  Auditing of compliance  Investigations  Inspections  PPE and equipment  Advising regarding Policy and Program  Maintaining records

World Class Safety Services23 6 th Measure of Performance Concerns, Refusals, and Investigations The number of concerns addressed by the committee Work refusals Investigations

World Class Safety Services24 The Process Concern / Refusal 1.Report 2.Supervisor 3.JOH&SC Meeting Investigation Decision Regulator Investigation 1.Report 2.Supervisor / Committee 3.Analysis 4.Report

World Class Safety Services25 7 th Measure of Performance Involvement in the Hazard Identification program: Hazard Assessment JHA Inspections Observations Audits

World Class Safety Services26 Audits Participate in audit activities: Annual Internal Safety Audit (Safety Program) External Safety Audit (Every 2 Years) Program Evaluations: Fall Protection, Ergonomics, Fire Safety Objective: Continuous Improvement

World Class Safety Services27 The Annual Report Putting it all Together 1.Minimum compliance with the legislation 2.Training completed by the committee 3.Number of meeting (attendance / guests) 4.Goals and Objectives (reached) 5.Rules of Procedure ( reviewed / revised ) 6.Concerns and investigations (outcome) 7.The committees part in hazard assessment 8.Recommendations (completed / pending) 9.Statistics LTI Objective : Continuous Improvement

World Class Safety Services28 Summary Putting it all Together The Formula Trained, Competent Committee + Committed Management Team + Committee Resources = Safer Work Environment (Helping to create a Safety Culture)

World Class Safety Services29 Introduction World Class Safety Services Nova Scotia Safety Council Electrolab