Systems Analysis Lecture 2 Analysing the Business Case Feasibility Scope 1 BTEC HNC Systems Support Castle College 2007/8

Lecture Objectives Examine the Business Case for IT projects Describe the Strategic Planning Process –why it is important to IT team Explain the purpose of a Mission Statement Explore – Business Project Statement Explore – Project Scope Document 2 BTEC HNC Systems Support Castle College 2007/8

System Planning Phase Understanding Business Operations and Requirements IT projects support a company’s overall strategic plan IT system projects get started –Business Project Statement –Project Scope Document 3 BTEC HNC Systems Support Castle College 2007/8

Reasons for System Requests (6) 4 BTEC HNC Systems Support Castle College 2007/8 Shelly et al p.54

System Requests and the Business Case System requests must take into account the purpose of the organisation * –Critical Success Factors –Critical Business Issues –Mission Statement ** Aim to improve service or provide better performance (e.g. profitability, stronger controls, etc) 5 BTEC HNC Systems Support Castle College 2007/8

Role of IT department in Project Evaluation Management leadership and Information Technology are closely lined Remarkable changes in both Team-orientated development is the norm some companies see IT department as gatekeeper 6 BTEC HNC Systems Support Castle College 2007/8

Factors – IS projects 7 BTEC HNC Systems Support Castle College 2007/8 Technology * Suppliers Customers Competitors The Economy Government Strategic Plan Top Managers User Requests Information Technology Department Existing Systems and Data

The Business Case Review proposal for strong Business Case ‘Business Case’ – reason for or justification for a proposal Recommend changes that are in the company’s best interests 8 BTEC HNC Systems Support Castle College 2007/8

The Business Case Comprehensive yet easy to understand Describe project clearly, provide justification to proceed and estimate the project’s final impact 9 BTEC HNC Systems Support Castle College 2007/8

Manage Project Requests Project Management Feasibility –Operational –Technical –Economic –Schedule Risk Management Throughout Project Life-Cycle and beyond 10 BTEC HNC Systems Support Castle College 2007/8

Business Project Statement Mission Statement Background Customer / Market Details Business Case / Project Justification Risks / Feasibility 11 BTEC HNC Systems Support Castle College 2007/8

Project Scope (crucial) Business / Systems Analyst Define clear set of objectives Reflect the organisation’s Mission Statement Present clear, feasible options Scope Document – Tool for discussion and refinement 12 BTEC HNC Systems Support Castle College 2007/8

Project Scope Document Mission Statement Background Customer / Market Details Business Case / Justification Project Vision Statement Business Goals Architecture * Stakeholders & Glossary of Terms 13 BTEC HNC Systems Support Castle College 2007/8

In Conclusion Examined the Business Case for IT projects Described the Strategic Planning Process (important to IT team) Explain the purpose of a Mission Statement Explored the Business Project Statement Explored the Project Scope Document 14 BTEC HNC Systems Support Castle College 2007/8