Project Management

Amar Hijazi, Majed Alameel, Mona Almohaid Lecture #10 IT Project Management

What is Project Management? Project : A group of milestones or phases, activities or tasks that support an effort to accomplish something Management : is the process of Planning, Organizing, Controlling and Measuring

Project... A collection of linked activities, carried out in an organized manner, with a clearly defined START POINT and END POINT to achieve some specific results desired to satisfy the needs of the organization at the current time

A project is a temporary endeavor undertaken to create a unique product or service It has a definite beginning and an end The result of a project is a product or service Project...

6 Project Attributes Has a unique purpose. Is temporary. Is developed using progressive elaboration. Requires resources, often from various areas. Should have a primary customer or sponsor. The project sponsor usually provides the direction and funding for the project. Involves uncertainty.

Project management What is it? It is the planning, scheduling, and controlling of project activities to achieve performance, cost, and time objectives Can we say? Managing a project means taking control and completing it with the least pain, expense, and casualties

What does Project Management Require? Planning:Is the most critical and gets the least amount of our time Organizing: Order (Dependent/Prerequisites) to ensure that elements of the project are properly coordinated Controlling:Is critical if we are to use our limited resources wisely Measuring:To determine if we accomplished the goal or met the target?

Initiating phase Meeting client and determining overview of the project Negotiating the basic terms of the contract Gathering the project team Planning phase Begins with project definition Develop a mission statement for the project Delegate team roles The project life cycle

Executing phase The design, testing and building of the project Involves complex team activities Issue: how and when to involve users and clients Controlling phase Project roll-out Live testing and feedback Change, if necessary Maintenance and change management Closing phase

Consequences of not using PM  DELAY  COST  WASTE OF RESOURCES  QUALITY  DISSATISFACTION  REPUTATION

12 Important Project Success Factors 1. Executive support 2. User involvement 3. Experienced project manager 4. Clear business objectives 5. Minimized scope 6. Reliable estimates

Project Stakeholder Doers — those who are active participants in the work of the project. Funders — those who provide financial and other resources. Customers — those who will use the product of the project.

Project Stakeholder (cont’d) Dependents — those who need an interim work item from the project. Sustainers — those who will support the product of the project in use. Auditors — those who will verify compliance with applicable standards. In-laws — those who are affected by the actions of the other stakeholders.

Project Management…. Work Smart Not Hard !!!