1 IT Governance 2006 Strategy/Business Case Presentation Employee Relations Department

2 Business Case Definition Employee Relations Department EDMS Departmental Operational Support Reporting/Data Warehouse Assessment Payroll Support Monitors

3 Business Case Definition Employee Relations Department EDMS Departmental Operational Support Why Should This Business Case be Funded? – Continue operation support of Electronic Personnel Folder – Provide funds to audit and destroy paper documents – Comply with safety requirements – Reduce cost of relocating operations to new facility

4 Business Case Definition Employee Relations Department EDMS Departmental Operational Support The Problem… – No funds to continue day-forward scanning – Need resources to audit and destroy paper documents – Boxes of personnel folders piled up all over the hallways – Clerk’s Office not accepting new documents for archive – A unit currently located at Revitco will be relocated next year – Lack of technical support

5 Business Case Definition Employee Relations Department EDMS Departmental Operational Support The Proposed Solution… – Provide funds to continue the operation support. Over All Cost… – FY $700,000 – FY $500,000 Funding Source… – General fund.

6 Business Case Definition Employee Relations Department Reporting / Data Warehouse Assessment Why Should This Business Case be Funded? – Provide strategic direction – Empower users to access and distribute information easily – Provide roadmap for developing an enterprise solution

7 Business Case Definition Employee Relations Department Reporting / Data Warehouse Assessment The Problem… – Competing technologies for funds and resources – Unclear direction as to the “right” solution – Lack of funds for software upgrade – Lack of funds for technical infrastructure and support

8 Business Case Definition Employee Relations Department Reporting / Data Warehouse Assessment The Proposed Solution… – Provide funds to engage a consultant to develop a roadmap. Over All Cost… – FY $200,000 – FY TBD Funding Source… – General fund.

9 Business Case Definition Employee Relations Department Payroll Support (Monitors) Why Should This Business Case be Funded? – Improve transaction processing – Minimize errors in transaction processing

10 Business Case Definition Employee Relations Department Payroll Support (Monitors) The Problem… – ERP/PeopleSoft introduced another system to work with – Payroll Technicians need to have more screens open – Business process requires careful attention to detail – Complex business process

11 Business Case Definition Employee Relations Department Payroll Support (Monitors) The Proposed Solution… – Provide larger monitors to improve transaction processing. Over All Cost… – FY $45,000 – FY $0 Funding Source… – General fund.