Delivering a PowerPoint Presentation (John Wiley & Sons, Inc., 2012) MOAC Lesson 11

Slide Orientation The direction that material appears on a page when printed (John Wiley & Sons, Inc., 2012) Portrait – taller than wide Landscape – wider than tall Default orientation in PowerPoint When orientation is changed, the orientation of every slide will be changed – all slides in a presentation must have the same orientation

Slide Orientation

Slide Size Different size options for different viewing options: Default size has a 4:3 aspect ratio, which is used to standard monitors (John Wiley & Sons, Inc., 2012) For a Wide-screen monitor choose the Onscreen Show (16:9) option (John Wiley & Sons, Inc., 2012) Aspect Ratio: The relationship of width to height in a picture, shape, or slide (John Wiley & Sons, Inc., 2014)

Customizing Handouts Handout Master: The master that controls the layout and elements of handouts (John Wiley & Sons, Inc., 2012) Can change the theme colors, but not the theme Customize Standard Placeholders (Date, Headers, Footers, & Page Numbers) Allows the user create a custom layout for audience handouts (John Wiley & Sons, Inc., 2012) Background styles Orientation of handouts Orientation of slides Slides per page

Customizing Handouts To be able to customize handouts more, since the options in PowerPoint are limited, the user can export slides into Microsoft Word

Hiding Slides Allows you to omit the slide from presentation view It does not delete the slide

Custom Slide Show A group of slides in a presentation that can be shown separately from the entire presentation (John Wiley & Sons, Inc., 2012)

Rehearse Timings Allows the user to time each slide so that the presentation will automatically play on its own The user can choose to keep the timings or discard them Timing can be adjusted after it has been recorded, by going to the Transitions ribbon, and click on the After box Timings can be removed by going to Slide Show > Clear Timings

Rehearse Timings The Rehearsal toolbar is used to view timings as you rehearse a presentation (John Wiley & Sons, Inc., 2012) Before rehearsing your timing, you should always read the entire content of each slide and look carefully at pictures and diagrams to ensure that the audience will have enough time to view them (John Wiley & Sons, Inc., 2012)

Setting up a Slide Show Go to the Slide Show Ribbon > Setup Slide Show Several Options to Choose From

Setting up a Slide Show Presentation by speaker (Full Screen) – (default) used when the presenter is presenting to an audience, presentation is displayed using the full computer screen Projectors are typically used to show a presentation on a projection screen (John Wiley & Sons, Inc., 2012) Browsed by an individual (Window) – should be used if the presentation is going to be sent to others who will view it on their own computers, the title bar is displayed Browsed at a kiosk (Full Screen)- used if the presentation is going to run without a presenter (example: looped slide show at a trade show)

Setting up a Slide Show Presentations can be set to loop continuously Must press the Escape key in order to get out of Slide Show View

Working with Presentation Tools Presentation Tools: The tools and commands that are active during the Slidve Show View (John Wiley & Sons, Inc., 2014) Moving to the next slide Enter key, Spacebar, N key, Right Arrow, Page Down key Move to the previous slide Left arrow key, P key, Page Up key, Backspace key To display a hidden slide during a presentation, click on Go To Slide on the shortcut menu and then click the hidden slide(John Wiley & Sons, Inc., 2012)

Annotating Slides Annotate: To write or draw on a slide during a presentation (John Wiley & Sons, Inc., 2012) Ink: The annotations created with the pen and highlighter tools during a slide show (John Wiley & Sons, Inc., 2012) Ink annotations can be deleted and edited using the Ink Tools Pen Ribbon After working with presentation tools, the quickest way to restore the arrow pointer is to press the Escape key (John Wiley & Sons, Inc., 2012)

Packaging a presentation for delivery Packages the presentation with a webpage All files needed for the presentation are packaged together for transport Can be packaged to a CD or a folder on the computer’s hard drive If the computer that is being used to present does not have PowerPoint, PowerPoint Viewer can be used

Source John Wiley & Sons, Inc. (2014). Microsoft Official Academic Course Microsoft PowerPoint 2013, Exam 77-422. John Wiley & Sons, Inc. (2012). Microsoft Official Academic Course Microsoft PowerPoint 2010, Exam 77-883. (John Wiley & Sons, Inc., 2014)