IEEE Committee: Women in Engineering Allan Johnston NPSS Liaison March 3, 2012

WEIC Committee Structure WIE Committee 11 voting members Society Liaisons 10 Regional Coordinators Liaisons from: IEEE USA,EXCOM, Publication Services, Standards, and Awards There are also more than 160 Affinity Groups, located around the world Communication is through monthly telecons, , and the annual in-person meeting Quorum: 6

WIE Face-to-Face Meetings (annually in April or May) 2009 (Orlando) Meeting was planned well in advance I attended the meeting; moderate travel cost 2010 (Boston) Late planning: few hotels were available Hotel rate was $342 per night (not including tax, etc.) I did not attend because of the cost 2011 (Phoenix, May 20-22) Planned well in advance; low travel cost I attended, along with ten of the 25 liaisons 2012 (Orlando, May 5-6)

WIE Governance Issue The IEEE Board of Directors conducted a review of the WIE in 2010 WIE reported to the IEEE Board (standing committee) Operationally functioned within Educational Activities Board The WIE committee negotiated with the EAB and Member and Geographic Activity boards They decided to become part of M&GA, even though their conditions were not met Voting position on he M&GA Board Independent determination of the WIE Chairman In January 2012, WIE is officially part of M&GA Budget will continue to be supplied through the Educational Activities board

Current WIE Activities and Discussions The WIE committee participated in the Women in Mars Conference Held at GW University, Nov Several distinguished speakers, including Lori Garver, Deputy NASA Administrator A new initiative is being prepared for a WIE Conference in 2012 (a separate conference, not the face-to-face meeting) A Facebook page has been prepared for the WIE to further publicize WIE members and activities A telecon was held on Jan. 27, updating current plans and status

WIE Funding from Societies In-kind Funding of Travel for Liaisons In-kind Funding of WIE Events at Conferences Support from IEEE Societies Four other societies provided funds for conference functions Antenna and Propagation ($5k) Electron Devices (up to $10k) Medicine and Biology ($3.5k) Power and Energy (unspecified) Support by societies is a useful metric for the Board of Directors review

WIE Function History and Plans within the NPSS A WIE function was also held at ICOPS 2011 Up to $2500 per function is authorized by AdCom

Summary WIE functions have taken place at several NPSS conferences A poster is available for NPSS conferences describing the WIE Evening receptions appear to be effective formats I can work with various conferences to help in planning and getting information available on the WIE These activities fill an important gap between the WIE Committee, which is largely focused on student activities, and working professionals Please advise me of conference functions so that I can include them in my report to the WIE