Depocei - Development of Policy-Oriented Training Programmes in the Context of the European Integration Gordana Ristic: Project Administration

- Staff Costs - Travel Costs & Costs of Stay - Equipment - Printing and Publishing - Other Costs BUDGET HEADINGS

ISTAFF COSTS - Cover costs of staff when performing administrative or academic tasks related to activities/deliverables - Gross rates, according to ISCO table – 4 salary categories with threshold for each category per country

ISTAFF COSTS – SUPPORTING DOCUMENTS 1. Convention for Staff Costs - Separate convention for each payment to each person; - Related to types of activities – one convention for one type of activity; - Calculation of working days - To be linked to specific activity/deliverable

ISTAFF COSTS – SUPPORTING DOCUMENTS 2. Timesheets - Per person in project - More detailed description of concrete activities - Calculation in hours (1 day = 7.5 hours) - Pay attention to weekends/national holidays and balance with regular job

IITRAVEL COSTS & COSTS OF STAY - Actual travel costs from the point of origin to the point of destination (home-hotel-home); - Costs of stay: per diems according to the length of stay, for coverage of hotel accommodation, food… Note: THE FIELD OF LARGEST DISCREPANCIES BETWEEN NATIONAL AND TEMPUS REGULATIONS

IITRAVEL COSTS & COSTS OF STAY – SUPPORTING DOCUMENTS Individual Mobility Report to contain both figures, and: - - invoice for flight tickets + boarding passes - - bus/train tickets - - taxi bill if used from/to airport to/from hotel – some national regulations do not recognize this cost - - for private car: reimbursement 0.22 EUR/km - - hotel bill requested by most national regulations

IIIEquipment  - only applicable to Partner Countries;  - VAT excluded;  - check with national regulations if subject of public procurement.

Costs relating to printing, publishing (including in electronic format), photocopying of teaching material and any other documentation necessary to achieve the objectives of the project; Supporting document: Invoice, VAT excluded IV Printing and Publishing

V Other Costs - costs for dissemination of information (advertising in the media, promotional materials), subcontracting, bank charges; - hire of premises only with prior written approval - Supporting document: Invoice, VAT excluded

REPORTING:  - Short narrative reports after the completion of each activity;  - Quarterly financial reports in appropriate excel sheets with scanned supporting documents (originals are usually kept with home Acc. Depts).

ADVICE:  - keep records in a timely manner – its difficult to reconstruct;  - always keep in compliance with both national and Tempus rules (national rules require additional supporting documents);  - for any clarification, please contact National Tempus Contact Points in EU/National Tempus Offices in Partner Countries.