Jeff Martin, 1999

Selections To select an entire column, click on the column letter.

Jeff Martin, 1999 Selections To select an entire row, click on the row number.

Jeff Martin, 1999 Multiple Selections Sometimes you need to select more than one group of cells at a time. Use the Control (Ctrl) key on the keyboard. Say you wanted to make the numbers in every other column formatted as currency.

Jeff Martin, 1999 Multiple Selections I’ve selected every- other column. Now I just have to push the button to format as currency.

Jeff Martin, 1999 Adjusting Column Width You’ll notice that columns A, C, E, G, and I don’t look quite right. There are a few numbers that look right but most are just #### signs. The #### signs means that the number in the cell is to big to be displayed. In other words, you need to make the column wider.

Jeff Martin, 1999 Adjusting Column Width Move you cursor to the very top of the sheet and position it right between the columns. Click, hold and drag.

Jeff Martin, 1999 Adjusting Column Width If you want to make sure that all data will fit, select all of the columns and choose Format>Column> Autofit Selection. Excel will make sure all columns are wide enough to accommodate the widest data.

Jeff Martin, 1999 Fill/Copy a pattern If you want to fill many cells with a pattern, you need to give Excel an idea of what the pattern is (ie. Select a couple of cells as show to the left). Then move the cursor to the bottom right of the selection (cursor will change to a thin “plus” sign). Click--hold and drag down.

Jeff Martin, 1999 Fill/Copy a formula Enter your formula. Hit enter.

Jeff Martin, 1999 Fill/Copy a formula Click and hold in the lower right of cell D2. Drag down. Let go. The formula will be copied in the cells below. Excel will adjust the row numbers. Here’s the formula in cell D2. Here’s the formula in cell D10

Jeff Martin, 1999 Conditional Formatting Let’s say we wanted to make any pay over $200 in red letters. OVER 200 is the condition. RED FONT is the formatting.

Jeff Martin, 1999 Select the area you want to conditionally format. Conditional Formatting Click Format>Cond itional Formatting.

Jeff Martin, 1999 Conditional Formatting Set the condition: Cell Value is greater than 200. Click Format to set our format. Set color to red.

Jeff Martin, 1999 Inserting a column If you wanted to add employee numbers to the left of employee names--you need to add a column. Select the column (click it’s column letter at the top of the column). Choose Insert>Columns You should now have a empty column to the left of names.

Jeff Martin, 1999 Moving Selections Let’s say you want to move the names into column A and put the employee numbers in column B. Select the cells you want to move. Put the cursor on the very edge of the selection--the cursor will change to a left- pointing arrow. Click and hold, drag cells to desired location.

Jeff Martin, 1999 Formula Shortcuts--Average If you wanted to know the average number of hours-- type the formula you see below.

Jeff Martin, 1999 Formula Shortcuts--Sum If you want to add up the values from many cells you can type this formula.

Jeff Martin, 1999 Formula Shortcuts--Sum You have 9 pizza delivery drivers and here is the number of pizzas the delivered each day during the week. You want to put a total number delivered in cell H13. The formula would be =sum(B3:H11) The B3 represents one corner and H11 the other corner of the data to be summed.

Jeff Martin, 1999 Formulas--Review Let’s add up each driver’s weekly total. Fill that formula down the column.

Jeff Martin, 1999 Formulas--Review Put in the formula for total. Put in the formula for high delivery total. Put in the formula for low delivery total.