© 2010 South-Western / Cengage Learning Century 21 Keyboarding  Cycle 1  Office Features 1.

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Presentation transcript:

© 2010 South-Western / Cengage Learning Century 21 Keyboarding  Cycle 1  Office Features 1

Insert Office Features 1: Activity 1

Entering Text in a Document As you enter text, the insertion point moves to the right. Word automatically flags spelling and grammar errors as you type. A red wavy underline is a spelling error. A green wavy underline is a grammar error.

Entering Text in a Document (cont.) You can use the Backspace key to delete characters to the left of the insertion point and then you can rekey the text correctly. As you reach the end of a line, Word wraps the text to the next line if you keep typing. To insert a blank line between paragraphs, press the Enter key twice.

Moving Through the Document  To scroll:  Drag the vertical and horizontal scroll boxes.  Click the scroll arrows.  Click in the scroll bar channel.  To reposition the insertion point:  Move the pointer to the desired location.  Click the mouse button.

Keyboard Shortcuts for Moving the Insertion Point

Type Over & Auto Correct  Type over allows you to replace current text with newly keyed text.  The AutoCorrect feature detects and corrects some typing, spelling, and capitalization errors for you automatically. Office Features 1: Activity 1

Underline, Italic, & Bold  The Underline feature underlines text as it is keyed. Click the U button to apply the underline feature, then click the U again to turn the underline feature off when finish.  The Italic feature prints letters that slope up toward the right. Click the I button to apply the underline feature, then click the I again to turn the underline feature off when finish.  The Bold feature prints text darker than other copy as it is keyed. Click the B button to apply the underline feature, then click the B again to turn the underline feature off when finish. Office Features 1: Activity 1

Underline, Italic, & Bold Short Cuts  The Underline feature short cut is to press the Ctrl key and the U key at the same time to turn the underline feature on and do the same to turn the underline off.  The Italic feature short cut is to press the Ctrl key and the I key at the same time to turn the Italicize feature on and do the same to turn off Italics.  The Bold feature short cut is to press the Ctrl key and the B key at the same time to turn the Bold and do the same to turn off Bold.

Select Text  The Select Text feature allows you to select (highlight) text to apply formatting changes to after copy has been keyed.  Text can be selected by using the mouse or by using the keyboard. Office Features 1: Activity 2

Select Text  As little as one letter of text or as much as the entire document (Select All) may be selected.  Once selected, the text can be bolded, italicized, underlined, deleted, copied, moved, printed, saved, etc. Office Features 1: Activity 2

Using the Mouse to Select Text

Selecting Text  You select text to identify blocks of text you want to move, copy, delete, or replace.  A block of text can be a single character, a word, a paragraph, or an entire document.  The Select All command on the Edit menu (or Ctrl + A) will select everything in a document.

An Example of Selected Text Selected text appears highlighted in the document.

Cut, Paste, & Copy  The Cut feature removes selected text from the current location;  the Paste feature places it at another location.  The Copy feature copies the selected text so it can be placed in another location (pasted), leaving the original text unchanged. Office Features 1: Activity 3

Cut, Paste, & Copy  Step 1. Select text to be cut (moved).  Step 2. Click Cut to remove text from the current location.  Step 3. Move the insertion point to the desired location.  Step 4. Click Paste to place the cut text at the new location. Office Features 1: Activity 3

Undo & Redo  Use the Undo feature to reverse the last change you made in text. Undo restores text to its original location, even if you have moved the insertion point to another position.  Use the Redo feature to reverse the last Undo action. Office Features 1: Activity 4

Zoom  Use the Zoom feature to increase or decrease the amount of the page appearing on the screen.  Decreasing the amount of the page appearing on the screen, the print will be larger.  Increasing the amount of the page appearing on the screen, the print becomes smaller. Office Features 1: Activity 5

Zoom  Other options of the Zoom feature include viewing one page, two pages, or multiple pages on the screen.  You can display an entire page by using the Zoom feature or the Print Preview feature. Office Features 1: Activity 5

Zoom  Step 1: View the document as a whole page using the Zoom feature.  Step 2: View the document at 75 percent.  Step 3: View the document at 200 percent.  Step 4: View the document as a whole page using Print Preview. Office Features 1: Activity 5

Additional Options  There are many options (page number, vertical page position, line number, spelling and grammar check, etc.) that the software can perform.  The status bar indicates whether the options are turned on or off. The status bar can be customized to meet the needs of the person using the software. Office Features 1: Activity 6