A Picture Is Worth A Thousand Words

DAY 7: EXCEL CHAPTER 4 Tazin Afrin September 10,

CHART BASICS A chart is a visual representation of numeric data Chart components: –Data Points: numeric value that describes a single value on a chart. –Data Series: a group of related data points. –Category Labels: text that describes a collection of data points in a chart. 3

SAMPLE DATASET 4

COLUMN CHARTS 5 A column chart displays data vertically, with each data series forming a column The chart area contains the entire chart and all of its elements. The plot area contains a graphical representation of values in a data series.

COLUMN CHARTS 6 X Y Category axis Value Axis

LEGEND 7 A legend is a key that identifies the color, gradient, picture, texture, or pattern fill assigned to each data series in a chart.

CLUSTERED COLUMN CHART 8 A clustered column chart groups or clusters similar data in columns to compare values across categories.

CLUSTERED COLUMN CHART 9 Legends

REVERSING CATEGORIES AND DATA SERIES 10

STACKED COLUMN CHART A stacked column chart places stacks of data in segments on top of each other in one column, with each category in the data series represented by a different color. 11

STACKED COLUMN CHART 12

100% STACKED COLUMN CHART 13 A 100% stacked column chart places (stacks) data in one column per category, with each column having the same height of 100%.

100% STACKED COLUMN CHART 14

3-D COLUMN CHART 15 A 3-D chart adds a third dimension to each data series, creating a distorted perspective of the data.

3-D COLUMN CHART 16

BAR CHART 17 A bar chart compares values across categories using horizontal bars.

BAR CHART 18

LINE CHART 19 A line chart uses a line to connect data points in order to show trends over a period of time.

LINE CHART 20

PIE CHART 21 A pie chart shows each data point in proportion to the whole data series as a slice in a circular pie.

PIE CHART 22

X Y (SCATTER) CHART An X Y (scatter) chart shows a relationship between two variables. 23

X Y (SCATTER) CHART 24

CREATING A CHART Select the data source Select the chart type Position and size the chart 25

CREATING A CHART Shortcut Key: –Pressing F11 is a fast way to create a column chart in a new chart sheet. Select the worksheet data source, and then press F11 to create the chart. 26

CHANGING THE CHART TYPE Using the Chart Tools contextual tab: –Click the Design tab –Click Change Chart Type –Select the desired chart type 27

CHANGING THE DATA SOURCE To modify the chart data source: –Click the Design tab –Click Select Data under the Data group –Then change data range 28

MOVING A CHART To move a chart: –Click the Design tab –Click Move Chart under the Location group 29

PRINTING A CHART 30 To print an embedded chart: –Select the chart –Click the File tab –Click Print to display the Backstage view –Use the Print Selected Chart option To print a chart sheet: –Use the Print Active Sheet option

CHART LAYOUT 31 The Layout tab offers many ways to enhance a chart visually When adding visual elements to a chart, make sure these elements enhance the effectiveness of the chart instead of overpowering it.

SELECTING AND FORMATTING CHART ELEMENTS Formatting a chart element: –Right-click the element and select the Format element command –The element portion will change depending on the selection (ex. Format Data Series) 32

CUSTOMIZING CHART LABELS 33 Chart Title Axis Title Legend Data Labels Data Table

CHART TITLES AND LEGEND 34 A chart title is the label that describes the entire chart An axis title is a label that describes either the category or value axis A legend is used to distinguish data points in a pie chart or data series in a multiple series chart

AXES AND GRIDLINES 35 Excel computes starting, ending, and incremental values for display on the value axis A gridline is a horizontal or vertical line through the plot area

ADDING A TRENDLINE A trendline is a line used to depict trends and forecast future data 36

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