Introduction to Word 2007 INSY 102: Application Software INSY 102  Introduction to Word 2007  Slide # 1

Microsoft Office Suite (Productivity Software) Current version = 2007 Previous version = 2003 INSY 102  Introduction to Word 2007  Slide # 2 Word word processing create and edit documents papers, reports, essays, letters, resumes, flyers, labels, envelopes, certificates, etc. Excel spreadsheets organize data into rows & columns calculations, graphs, sort data, formulas PowerPoint multimedia presentations visual design & graphics slideshows, animations, handouts Access database enter, organize and search data tables, queries, forms and reports

Common Word Processor Tools Page size, orientation and margins Bold, italics, underline Change fonts and font sizes Line spacing & paragraph formatting Indents, tabs, bullets Image editing, clip art, shapes & text wrapping Tables, headers & footers Spell check & grammar check INSY 102  Introduction to Word 2007  Slide # 3

Word Processing Software & File Types Functionality and file extensions vary INSY 102  Introduction to Word 2007  Slide # 4 SoftwareDescriptionFile Type Word 2007Fully featured word processor; Microsoft.docx Word 2003Fully featured word processor; Microsoft.doc WorksLimited features; Microsoft.wps Word for MacFully featured word processor; Microsoft.docx or.doc Word PerfectFully featured word processor; Corel.wpd WordpadLimited word processor; free with Windows.rtf or.txt Open OfficeFull features; free, open-source software.odf NotepadText only; free with Windows.txt PagesFully featured word processor; Apple.pages

Planning a Document Audience & Purpose are key Professional Word Processing Steps: – Plan content – Create and save file – Enter and edit text – Format – Proof – Print or share ( , web upload, etc) – Save often INSY 102  Introduction to Word 2007  Slide # 5

Word 2007 Tools You Will Learn INSY 102  Introduction to Word 2007  Slide # 6

Open Word 2007 Icon on desktop, OR Start – All Programs – Microsoft Office – Word 2007 Blank, untitled document will open Other ways to create a new document: – Click the Office Button and select New – Keyboard shortcut: CTRL+N Open an existing document: – Click the Office Button and select Open – Keyboard shortcut: CTRL+O INSY 102  Introduction to Word 2007  Slide # 7

Word 2007 Interface Word provides many tools Some elements, such as the Ribbon and the Office Button, appear in all Office programs Tools are organized by function across the Ribbons. The Office Button includes commands. INSY 102  Introduction to Word 2007  Slide # 8

The Office Button New Open Save / Save As Print – Print Preview Close – Closes the document but not the program Word Options – Customize the program settings – Be careful when making changes INSY 102  Introduction to Word 2007  Slide # 9

Quick Access Toolbar Keeps useful tool icons visible on all Ribbons Drop down menu allows the toolbar to be customized Helpful buttons: – Save – Undo INSY 102  Introduction to Word 2007  Slide # 10

Saving the Document Save or Save As? Choose Save As – When saving a document for the first time, changing the file name, change the format or file location Choose Save – To save changes while working on a document INSY 102  Introduction to Word 2007  Slide # 11

Entering Text Type – Do NOT press the Enter key at the end of each line – DO press the Enter key at the end of a paragraph – Press the Tab key to indent a paragraph Enter key = hard return – The Enter key creates a paragraph break Shift + Enter key = Soft Return (Word Wrap) – Creates a line break without creating a new paragraph INSY 102  Introduction to Word 2007  Slide # 12

Autocorrect, Spelling & Grammar Check INSY 102  Introduction to Word 2007  Slide # 13

The Home Ribbon Clipboard: Cut, Copy and Paste Font: Change font, size, increase/decrease font, format text, text color, highlighter Paragraph: bullets and numeric lists, increase/decrease, alphabetize, show/hide formatting, line spacing, alignment Styles: select text, then apply styles; change document Editing: Find / Replace / Select INSY 102  Introduction to Word 2007  Slide # 14

The Home Ribbon: Practice INSY 102  Introduction to Word 2007  Slide # 15 Turn on Formatting Marks, Enter Text Save Document

The Insert Ribbon Pages Tables Illustrations Links Header & Footer Text Symbols INSY 102  Introduction to Word 2007  Slide # 16

The Page Layout Ribbon Themes Page Setup Page Background Paragraph Arrange INSY 102  Introduction to Word 2007  Slide # 17

The View Ribbon Document Views Show/Hide Zoom Window INSY 102  Introduction to Word 2007  Slide # 18

Other Ribbons INSY 102  Introduction to Word 2007  Slide # 19 References Ribbon Mailings Ribbon Review Ribbon

Word 2007 Tips Multiple ways to accomplish every task – Ribbons and tools, Right-Click menu options, and Keyboard shortcuts Examples: – Save Office Button, Quick Access Toolbar, CTRL+S – Undo Quick Access Toolbar, CTRL+Z – Cut, Copy & Paste Home Ribbon, Right-Click, CTRL+X (Cut), CTRL+C (Copy), CTRL+V (Paste) INSY 102  Introduction to Word 2007  Slide # 20

Questions? Tutorials & Resources available at INSY 102  Introduction to Word 2007  Slide # 21