Purchasing of Equipment Dr. Kostelis

Thoughts on Budgets Mistakes commonly made: –Need data to drive request Example: If safety is an issue document the number of injuries Example: If you weren’t able to teach several activities, document it.

Thoughts on Budgets Mistakes commonly made: –NEED, WANT, DESIRE Need to think strategically and not just incrementally Does your request reflect mission goals?

Purchasing of Equipment Need to be fiscally responsible Need quality and at a good price BOTTOM LINE: SAFETY

Purchasing of Equipment Use of equipment and maintenance is critical –Should equipment be retired after a certain number of uses? What would be an example?

Purchasing depends on inventory –What do you have? –When did you get it? –What is your history with a company/product –What was/is the maintenance of it? Purchasing of Equipment

Where do you buy from? –Go directly to a company Direct Purchasing Purchasing of Equipment

Where do you buy from? –Go through multiple companies Bid Purchasing Bid Purchasing Purchasing of Equipment

Look at $ amount and warranty –Are you going to use the warranty? –Is it worth buying it? Purchasing of Equipment

Direct and Bid Purchasing + Good for local business +Know who dealing with (vendors) +Quick +Quality and service -Quality and service -Higher prices -No comparisons +Pick low/best bid +Best price +On-time delivery +Competition fostered +Quality and service -Quality and service -Time-consuming -Slow purchasing process

Maintenance Checklist for Purchasing Equipment Safety and welfare Safety and welfare Maintain a complete inventory Maintain a complete inventory

Maintenance Checklist for Purchasing Equipment Purchase quality equipment and supplies Purchase quality equipment and supplies Purchase from those you trust Purchase from those you trust Reputation of firm to provide service Reputation of firm to provide service Consider maintenance expectations Consider maintenance expectations Know rules and purchasing guidelines Know rules and purchasing guidelines Send everything through one office Send everything through one office