January 4, 2013 Janet Beer, RD & Carol McLeod, RD

 Pricing for ◦ Fee for Service ◦ Net Off Invoice ◦ Cash Rebate ◦ All ODE approved commodity items ◦ School year ◦ To SYSCO Portland, ◦ Pricing does not include distributor delivery fee

 Full trucks from approved processors will go  Partial trucks may be combined with other states  Fee is $.10 per pound - brown box and diverted  No fee for DOD produce (committed by Dec 2012)  Brown Box Orders submitted Feb , 2013  Diversion Orders submitted Feb 4 – 28, 2013  Every purchased product must have some kind of bidding process – more review and enforcement!

 Issue  Vendor meeting  Errors and clarification questions due  Addenda posted  Response Due to TTSD :00 PM  Open :15 PM – only identify bidders  Tasting Feb 1, 2013 (invited all districts in State)  Awards on or after March 1, 2013

 Goal ◦ Best possible price ◦ Meet USDA and ODE bid requirements  Pricing without volume commitment  Individual members may or may not issue award  Will not be rolled over

 Must be “apples to apples”  Pricing pages ask for weight of one portion for ◦ 1 meat/meat alternate for entrees ◦ 1 fruit/veg for other ◦ processor defines all others  And Count for one portion for ◦ 1 meat/meat alt for entrees ◦ 1 fruit/veg for other ◦ processor defines all others

 Must meet district nutrition qualifications  Districts can just buy low bid  If not low bid ◦ Pricing will be scored ◦ Commodity money is real money ◦ Value is included in true cost ◦ Taste tests will be scored ◦ Individual district award will be sum of pricing score and taste test score

 Fee for service = commodity value + processing fee + shipping to SYSCO + ODE diversion fee  Net Off Invoice = commercial price – bill back or allowance + ODE diversion fee (USDA value not subtracted)  Cash rebate = commercial price – bill back or allowance + ODE diversion fee (rebate not subtracted)  Distributor delivery charges are not included

 Submit ◦ Electronic Price Pages – 6 items to a page ◦ If you offer NOI you must also offer fee for service (NOI may not have enough volume) ◦ Send PDF files with (no hard copy!):  SEPDS – may contain many items  Nutrition Facts Label – individual files labeled so we can tell what the product is  Copy of CN label information – individual files, labeled so we can tell what the product is  Signed Product Formulation Statements - individual files so we can tell what the product is

 Top Line ◦ Processor Name ◦ Minimum pounds for delivery ◦ Date ◦ Don’t change font

 Top Line ◦ Processor Name ◦ Minimum Pounds for Delivery ◦ Date ◦ Don’t change font

 Top Line ◦ Processor Name ◦ Minimum Pounds for Delivery ◦ Date ◦ Don’t change font

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 Product with lowest true cost per portion receives 51 points  Next lowest true cost per portion receives 49 points  Each subsequent gets 2 points less

 Products evaluated and awarded individually  Can award same commodity (barrel cheese) to more than one manufacturer  Districts will issue Intent to Award as required  Districts will issue individual awards  Delivery decisions also individual ◦ Direct, distributor or State warehouse

 Vendor bid NOI only and district wanted direct delivery or through distributor  Vendor did not respond – schools could not buy  Files for nutrition information combined  Portion sizes not as requested – if different (eg 2 meat/meat alt for cheese items) make a  Portion sizes not as requested – if different (eg 2 meat/meat alt for cheese items) make a BIG note  Wrong portions per case  If coming through re-distribution (DOT) identify who pays shipping