1 What is a summary record?

2 recording/DVD verbatim summary record meeting report press release Types of official records

3 Who reads this stuff anyway? what is reported in each type of record? who reads them? how long are they? how quickly are they produced? how permanent are they?

4 So how do I do it? listen! take notes structure your summary check read through

5 Listen what is the subject? is the speaker for or against? is the room in general for or against? is a decision/resolution likely soon?

6 Take notes clearly mark new items/ideas clearly mark any points you miss note speaker/country/gender note the time check text, if any, against delivery

7 Structure your summary cover page agenda item/heading speakers name and country/organization decisions/resolutions adopted, if any

8 Fill in details are all the important things there? fill in points you have missed use tapes if necessary

9 Check everything! facts –names –dates –places –conference titles layout previous records

10 Read through have you covered your share of the meeting? have you missed anything important out? does your summary make sense? have you checked names/dates/etc.?