Running an Effective Meeting Eric Stager, CIH, CSP Brett Carruthers, CSP.

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Presentation transcript:

Running an Effective Meeting Eric Stager, CIH, CSP Brett Carruthers, CSP

Agenda Robert’s Rules of Order Meeting Prep and Planning Facilitation of Discussion Follow-up Wrap-up

ROBERT’S RULES OF ORDER

A wise man once said… “There are attorneys who spend their entire careers studying parliamentary law and even they don’t know all the answers.” Neither do we!

History Army Officer Church Meeting EMBARRESSED Found and Studied Books ANARCHY WROTE “Robert’s Rules of Order That won’t happen again.

The Purpose of Robert’s Rules of Order Run a meeting without an individual victimizing all in attendance.

1.Regular (or Stated) Meeting 2.Special (or Called) Meeting 3.Executive Session Meetings? What kind of Meetings?

Majority = >1/2 of Legal Votes Voting ??

Special Votes Removal of Officers Repeal of Items 2/3 Vote?? When??

STEP 1. Member Recognized STEP 2. Another Seconds STEP 3. Motion restated 6 Steps for Every Motion

STEP 4. Discussion STEP 5. Members Vote STEP 6. Results Announced 6 Steps for Every Motion

1.Conflict with laws 2.Already rejected 3.Same question 4.Beyond the scope Out of Order?

SO MOVED! I MOVE TO TABLE! CALL FOR THE QUESTION! Wrong Phrases!

Top Ten Rules

10. Use the right parliamentary book for your organization Top Ten Rules

9. Use a qualified Parliamentarian. Top Ten Rules

8. The “Chief” runs the meeting. Top Ten Rules

7. Disagree without being disagreeable. Top Ten Rules

6. Close Debate by Unanimous Consent. Top Ten Rules

5. Voting is important. Top Ten Rules

4. Use a counted vote to approve a motion. Top Ten Rules

3. Every meeting is a partnership between the leader and the participants. Top Ten Rules

2. Your meeting should enforce the will of the majority while protecting the rights of all members. Top Ten Rules

1. Don't let the rules get you down. Top Ten Rules

QUESTIONS?

RUNNING THAT MEETING

Meeting Planning Society Required Chapter Required Standing Items

Preparation

Research Plan to Lead Agenda Pre-Reads Minutes Motion Justification

Starting the Meeting ON TIME Roll Call Quorum Agenda Additions

Facilitation Discussion Time Stimulate Discussion Keep Focus

Action Items Delegate Assign Action Items – Completion Dates Track Progress

Role Playing

Wrap Up