Office of Sponsored Programs Supporting Research April 17, 2012

Expectations A responsive service organization to support research. A partner for Researchers and Department Administrators. Minimize internal administrative burden wherever possible. Communicate knowledge to research community.

Core OSP Function Proposals Out Awards In

Proposals Out Review all proposal submissions “Fill the gaps” for proposal development Navigate sponsor proposal systems Provide authorized institutional signatory for all submissions

Preferred Proposal Schedule 2-3 Months Prior to Deadline (Tell OSP) Review Sponsor’s Proposal Requirements Start writing – Confer with Colleagues – Review RFA Review Criteria – Talk to Federal Program Officers 1 Month Prior to Deadline Collect all Biosketches Develop Budget & Justification Obtain Subcontractor Documents (LOI, Budget, Scope of Work) 5 Days prior to Deadline (minimally) Submit proposal to OSP for review 2 Days prior to Deadline OSP submit proposal

Awards In Negotiate and Accept Grant Awards Negotiate and Execute Contracts – Federal Contracts – Sponsored Research Agreements – Non-Disclosure Agreements Account Setup in Kuali-Coeus Communicate Accounts to Departments and PAFO

New Award-Benchmarks Communicate Award Notice: On/before 2 business days Establish New Grant Accounts: On/before 15 business days Increments/Supplements available: On/before 15 business days Sub Awards Sent to Sub recipients:On/before 5 business days after Account Setup Follow-up with Sub recipients: Every 5-10 business days

What’s New New Faces (Jen Marron, Tim O’Brien, Marilyn Ledbetter-Johnson) Pre and Award Management consolidated to single contact Contract Resource (Maureen Rodgers) – Reporting to Anne Clark, j.d – Engaged with OGC and OTD as appropriate Consolidated subcontracts execution function

Change Benefits Provide Adequate Services for ALL CRC areas Put Proposals First Reduce Fragmentation, Single OSP Contact Start it right (proposal-acceptance-setup-pafo)

Up Next OSP to Visit Education Sessions Proposal queue-Where is your Proposal? DA Forum

Information & Contacts bu.edu/osp

Electronic Submission of Just-in-Time Information New Electronic Submission Policy: Applicants are required to submit their information using the JIT feature of the eRA Commons at least 60 days before the applicant’s proposed project period start date (or sooner if requested by the IC). Revised JIT Business Processes: Applications receiving an impact score of 40 or less will receive a standard notice and request for submitting JIT information. This level reflects NIH’s new Impact Scoring system and current tightened paylines, though it does not reflect any individual IC’s payline. Notices will be sent via from NIH eRA Commons to the Project Director(s)/Principal Investigator(s) two weeks after release of the impact score indicating the importance of beginning the JIT process, particularly the need to obtain any necessary IRB and IACUC approvals. In the future, For all applications, the eRA Commons JIT link will be opened and available for submission of JIT information within 24 hours after the impact score has been released.