ARRA Reporting Workshop Sponsored Programs Office Sponsored Programs Accounting September 24, 2009

Committee Members Sponsored Programs Office: Kellie Buss, Kim Codere, Sponsored Programs Accounting: Kelly Kallio, Tammy LaBissoniere,

Workshop Goals and Objectives Overview of ARRA Stimulus Reporting requirements/process. Roles and Responsibilities – Sponsored Programs Accounting’s (SPA) – Principal Investigator's – Sponsored Programs Office’s (SPO) Answer specific questions

What is Different About ARRA Funds? Unprecedented levels of transparency, oversight and accountability Aggressive expenditure requirements (ARRA funds must be used consistently) No co-mingling of ARRA funds and non-ARRA funds

What is Different About ARRA Funds? (con’t) Quarterly projects reporting of ARRA fund expenditures, job creation and retention statistics Funds should be spent in a timely fashion and reported quarterly

ARRA Funding Federal Agencies (NSF, NIH, Etc.) Recovery.Gov Informational website FederalReporting.Gov Prime and Subs reports/review Reports Published Agency Program Plans Weekly Fin/Acct Reports Review/Correction Requests to Michigan Tech

ARRA Reporting 1512 “FederalReporting.gov” Michigan Tech submits reports including sub- recipient data to the Federal Government’s website “FederalReporting.gov” Michigan Tech reviews the data entered in “Federal Reporting.gov” including sub- recipient data. Federal Agencies also start their review. Federal Agencies review data submitted and Michigan Tech revises data, if needed. Michigan Tech’s reports are published on Recovery.gov for the public days after the end of a quarter: days after the end of a quarter: days after the end of a quarter: 30 days after the end of a quarter:

ARRA Reporting Process At Michigan Tech SPONSORED PROGRAMS ACCOUNTING-ARRA REPORTING SUB-RECIPIENT INFORMATION- SPO FINANCIAL INFORMATION- SPA PI INFORMATION

SPA’s Role and Responsibility Initiate appropriate data collection and reporting procedures to assure ARRA requirements are met in a timely and effective manner Review all data collected and correct if necessary Submit quarterly reports to FederalRecovery.gov

PI’s Role and Responsibility Report on Two Data Elements Each Quarter: 1.The percentage of project completion Not StartedLess than 50% Completed Completed 50% or MoreFully Completed 2.Description of quarterly activities/milestones Grants: Overall purpose and expected outcomes for the award and for first-tier sub-awards Contracts: Significant services performed and/or supplies delivered

SPO’s Role and Responsibility Michigan Tech will do the federal reporting Collect information on a standard sub-recipient data form provided to each sub-recipient Sub-recipient must send reporting elements to Michigan Tech by the 5 th day of the reporting month Notify Michigan Tech PI if sub-recipient report is late; in addition, SPO will contact sub-recipient

Additional Topics Vender Information

Any Questions?