1 The Nuts and Bolts of Maximizing State Aid: A Beginner’s Guided Tour New York State Council of School Superintendents Fall 2011 Patricia Service, Senior Specialist State Aid and Financial Planning Service

2 Agenda Types of State Aid Reporting of Students Tips for Success

3  Foundation Aid B  Public Excess Cost Aid - $454 M  Private Excess Cost Aid - $330 M  Summer School Aid - $329 M State Aid for Students With a Disability

4 What does all that $ mean to my district??

5 FOUNDATION AID

6 Reporting Public Placements for Foundation Aid  Form A #19 - #54 Levels of Service Time Requirements  60% or more of school day in a special class or home/hospital instruction Elementary – 3 hrs. per day Secondary – 3.5 hrs. per day  60% or more of school day in Integrated Setting Must be receiving services in regular education classroom w/ regular education students for the same time requirements as above (see SED definition)  20% - 59% of the school week in a resource room Elementary – not less than 5 hours/week (300 minutes/week) Secondary or grades 4-12 enrolled in a period based program – 5 periods but not less than 180 minutes  Direct or Indirect Consultant Teacher Services Elementary & Secondary – at least 2 hours/week of direct or indirect services Services must be provided by a certified special education teacher

7 Reporting Public Placements for Public Excess Cost Aid  Definition: Aid for resident students with disabilities served in a public school or BOCES program, for whom the annualized cost exceeds 3 times the district’s AOE/TAPU ( PUB output report)  Formula: Annual program cost – (3 x AOE/TAPU) x FTE x Aid Ratio This is the benchmark specific for your district! Claim Process: STAC system

8 Reporting Students for Private Excess Cost Aid  Definition: Private Excess Cost Aid is payable for students with disabilities placed in approved in-state and out-of-state private schools  Formula: (Approved tuition – basic contribution) x FTE x Aid Ratio Tuition is set by SED Claim Process: STAC system DOSES – Private Placement Approval

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10 Reporting Students for Summer School Aid Also called 4408 aid  Definition: School-age students with disabilities educated during July and August. All student public and private  Formula: Reimbursed at 80% of the approved cost of education, transportation and maintenance Exception: Chapters 47, 66 and 721 reimbursed at 100% of the approved cost. Claim Process: STAC system

11 Tips for Success  Facilitate communication between the business office and Committee on Special Education office  Someone in the district must have and being using the NYSED’s STAC on line system  Check and Verify that claims have been processed

12 Thank you Questar III State Aid and Financial Planning Service 10 Empire State Blvd. Castleton, NY (518) phone (315) phone (518) fax