Introduction to the Finances of your Association AL MacEWEN (TREASURER) DAVE ROGERS (HEAD OF FINANCE)

Why Know about BUSA Finance? –It impinges on many aspects of decision-making –affects all committees –accountability –value for money Types of Accounts: –Annual statutory accounts - Known as Financial Accounts –Management Accounts budgets quarterly & annual management accounts

Sources of Income Where does the money come from? – Member Income – Sponsorship – Sports Councils – Specific Sports Governing Body Grants – Interest on our investments

Income from Members –Main form of income for BUSA –Following future funding review in 2001/2 charge is in three Parts Option K Charge - set at 625K for 2003/4 Team entry Levy - £40 per team Individual Entry Levy - Sports Specific charge (50p to £120) –Option K is calculated according to: Fixed Charge based on student numbers Multipliers for team entry and individuals

Income –20% per capita –80% user pays system 10 to 1 waiting applied to Team Entries e.g 2004/05 £640k multiply by 20% = £128k per capita £640k - £128k = £512k 80% user pays element. How Affiliation Fees are Calculated Team Entries 02/03 4,048 Individuals 02/03 15,453 Add the two together with a 10 to 1 waiting Total Entries 40, ,453 = 55,933 Divide £512K by 55,933 = User pays element will be £9.15 per individual entry & £91.53 per team.

Expenditure Domestic Championships qCosts of running team & individual championships qSMG expenses, medals & trophies, etc Domestic Representative qHome Nation Events incl BUGs, qOther Representative matches International Representative qMainly ‘ring-fenced’ grants (UKS & NGBs) qWorld University Games (WUGs + WUCs)

Staffing : qdirect: sport-related (Sport Programme Managers, clerical) qcentral office support (CEO, Head of Finance, etc) IT/Results Web site/Infrastructure qCapital & Recurring (License Fee & Web Hosting) Non Staff Office Costs : qPaper, photocopiers, postage, Committees qdirect costs + staffing Expenditure

Management Accounts Budget Proposal: qprojected by activity areas income & expenditure for next year qapproved by F&H and Executive Board Quarterly Management Accounts q Shows income/expenditure quarter end q highlights anomalies q Identifies problems q Ensures accountability - F&H

Finance & House Committee Chairman - Senior Vice Chair Treasurer Student Vice Chair Three Students A Senior non Student Member Currently 1 co-opted member Finance And House Committee Chief Executive Head of Finance Finance Assistant

Finance & House Committee Two Year Budgeting Additional Income Streams Vat Liability Reserve Funds Health & Safety Audit & (DDA) Building Review Online Entry System & Data Capture Staff Contracts Staff Secondments Staff Training Requirements Job Titles Pay Awards (AUT Increases) Appraisal System

What are our aims for next year? Deliver the budget - No 1 aim Accommodation - 8 Union Street Continue to focus on our cost base –Suppliers –Telephone/Postage –Meeting Costs Funds for the Sport Obtain a title Sponsor

Can you help us? Travel – book ahead Ask for help Get Involved Finance and House 1.Controls the money 2.Good overview