Facilitators Preparation See separate guidance

Health and Safety in Leadership Facilitated meeting Name of facilitator

Why Are We Here? To think about ways to improve H&S performance, communication & learning To look at our attitudes & beliefs as leaders to drive forward change To secure commitment to long-term improvement and agree a way forward

Whats the Plan? A mixture of presentations, brainstorming activities and discussion exercises [Add in Timings] Housekeeping

Ground Rules Respect everyones contribution There are no right or wrong answers Everyones opinion is of value Give everyone a chance to speak One conversation at a time and no talking over each other Be open and honest Do not discuss what someone has said with others outside the room Everyone should feel free to ask questions of each other – its an open-playing field

Ice-Breaker (exercise 1) Insert a project that went well (from a safety perspective) Why did this project go well? What factors contributed towards its success? Any challenges? If so, how were these overcome?

Where do our values lie? Exercises to understand our attitudes & beliefs about health and safety What are we good at? What do we need to develop? Be honest!

Exercise 2 What does health and safety mean to (add company name), you and your staff?

Question 1 What value does the organisation place on occupational safety and why do you think that?

Question 1a What value does the organisation place on occupational health and why do you think that?

Question 2 What value do you place on safety and why?

Question 2a What value do you place on occupational health and why?

Question 3 What do you think that your staff think of safety and why?

Question 3a What do you think that your staff think of occupational health and why?

Think about…. Were the comments what you expected? Any surprises? Are the comments similar in any way? Do any differences stand out?

Positive Health and Safety Values Consistently prioritises staffs welfare over productivity and profitability concerns. Ensures both health and safety are top of the agenda in all decision making. Insists that staff do not feel compelled to progress a job if they feel it is unsafe to do so. Show care and concern for the welfare of all staff Trust and respect others Be proactive, not just reactive Be enthusiastic, open and honest Remember everyone is responsible for their own and others health and safety

Positive Health and Safety Values Devote sufficient resource to improving health and safety Ensure that people have the right knowledge and skills to undertake work safely Act upon unsafe working practices immediately Ensure everyone is fully committed to health and safety Value staff involvement and ideas for improving health and safety Inspire and enthuse staff to work safely Show recognition for safe working practices

Going for Gold GOLD The way we do things around here Sometimes do / show this Rarely do / show this

Can We Prove It? ValueCan we prove it? What else can we do? Prioritise staff welfare over productivity H&S is top of every agenda. Staff dont rush to complete their work. Ensure everyone is fully committed to H&S Everyone using appropriate PPE, immediate action is taken when an unsafe act is spotted. Inspire and enthuse staff to work safely Toolbox talks and practical demonstrations Be proactive, not just reactive Informal feedback on site (e.g. what staff think of the toolbox talks), regular health checks

The Bigger Picture Company policy Vision Business plan Communication Visibility Induction & training materials Performance appraisals

Making Health and Safety the Top Priority

Kick into Action Develop an action plan that is: S pecific (values & behaviours) M easurable (monitor and review) A chievable (prioritise!) R ealistic (in terms of e.g. resources) T ime bound (e.g. next 6 months)

Kick into Action N.B. Interventions are more likely to fail if they are not properly planned.

Things to add Action Plan template Video/DVD on good vs. bad leadership behaviours? Make sure this is tailored to single duty holder set ups Could observe each other e.g. giving toolbox talks Make links to toolkit & for Make Health and Safety the Top Priority chart