Before We Start Copy a folder onto your desktop Start > Run > \\libstore\endnote\\libstore\endnote Copy the folder FASS_SDE to your desktop 1

Basic EndNote X3 31 March 2010 Aaron Tay

Contents Introduction to EndNote Flowchart Adding references Managing references: groups & duplicates Backing up Cite While You Write 3

EndNote vs EndNote Web FeaturesEndNoteEndNote Web AdvantagesWork on references and cite independently of Web  shorter processing time Web-based  longer processing & connection time Full installation on computer. No expiry date Account expires after you leave NUS Unlimited no. of referencesMax. 10,000 references Store full-text (e.g. PDF, sound files) Unable to store full-text DisadvantagesReferences stored on local computer. Need to save and move references to another computer Need internet access 4

Citations and Bibliography Two places to cite the references you have used: within a sentence (in-text citation) at the end of the document (bibliography/references) 5 Bibliography/References Herring, S. C., & Paolillo, J. C. (2006). Gender and genre variation in weblogs. Journal of Sociolinguistics, 10 (4), Bibliography/References Herring, S. C., & Paolillo, J. C. (2006). Gender and genre variation in weblogs. Journal of Sociolinguistics, 10 (4), In-text Citation Herring and Paolillo (2006) found that the genre of a web entry—rather than the gender of the writer—affects the style of writing. In-text Citation Herring and Paolillo (2006) found that the genre of a web entry—rather than the gender of the writer—affects the style of writing.

Introduction to EndNote A software that: stores and organizes references from many sources inserts these references into a Word document, and automatically formats your references according to a predefined citation (output) style 6

Flowchart 7 1. Create an EndNote Library2. Add references to the EndNote Library3. Manage references: using groups & finding duplicates4. Insert references in MS Word=Cite While You Write5. Change citation style and preferences

Install EndNote on your PC/Laptop Via Software Catalogue Instructions: Mac users: Technical queries (e.g. installation): IT Care tel: , EndNote queries: 8

The EndNote Library EndNote Library contains all your references Note: no limit to no. of references, but <100,000 is recommended 9

Step 1: Create an EndNote Library a.All programs > EndNote > EndNote Program b.Select Create a new library c.Filename: blogging (*.enl) d.Save on desktop 10 Hands-on Each library has:.enl.Data Each library has:.enl.Data

Step 2: Add References to EndNote Library Direct Export Direct Export Import Text File Online Search Manual Inputting EndNote Library Cite While You Write MS Word 11

Add References: Direct Export Export directly from database a.At the database, select the records you want b.Output/export to EndNote c.Select Open 12

Step 2: Add References—Direct Export Hands-on: Scopus

Step 2: Add References—Direct Export Demo: JSTOR

Add References: Direct Export Hands-on: Google Scholar

Add References: Import Text File Used when cannot export references to EndNote directly a.At the database, select the records you want b.Export text (.txt) file and save on desktop c.In EndNote, go to File > Import d.Browse and select the.txt file e.Select import option (filter) e.g. Innopac for LINC For more info: 16

Step 2: Add References—Import Text File Hands-on: LINC

Add References: Online Search Search free databases (e.g. Medline) and library catalogues (e.g. LINC, Library of Congress) within EndNote Cannot preview the titles and select individual references  useful only for searching exact titles or authors 18

Add References: Online Search 19 Hands-on: Natl U… change to 10

Add References: Manual Inputting Used when working papers/manuscripts are not found in databases 20

Add References: Manual Inputting Exercise: article from PERIND 21 Exercise

Step 3: Manage References— Groups Create up to 500 custom & smart groups Types of Groups: Automatic groups (Online Search, EndNote Web, Find Full Text) Permanent & Temporary Groups Custom groups Smart groups 22

Groups: Custom Groups Create folder to manually categorise references A permanent group that remains unless deleted 23

Groups: Custom Groups 24 Hands-on Drag selected references into custom group

Groups: Smart Groups Automatically group references based on your criteria e.g. title contains “social”

Groups: Smart Groups 1 2 Hands-on

Check for duplicate references a.Edit > Preferences > Duplicates b.References > Find Duplicates Step 3: Manage References—Duplicates 27

Backing Up EndNote Library (1) Method 1: Save a Copy Creates an exact copy of the library  xxx Copy.enl and xxx Copy.Data File > Save a Copy… 28

Backing Up EndNote Library (2) Method 2: Compress Library Saves the library to a single compressed file (including.Data folder) File > Compressed Library (.enlx) To restore: File > Open > Open Library… 29

Recap: Adding References to the Library 30 Introduction to EndNote Flowchart Adding references Managing references: groups & duplicates Backing up and recovering Cite While You Write EndNote vs. EndNote Web

It’s Break Time! (try the manual inputting exercise)

Copy Folder Start > Run > \\libstore\endnote\\libstore\endnote Copy the folder FASS_SDE to your desktop Double click on the sample library blogsample.enl 32

Step 4: Insert References in MS Word Use MS Word to insert citations into your paper Cite While You Write 33

Cite While You Write (CWYW) Create a paper with properly formatted references, bibliography, figures & tables Do NOT edit the citations and bibliographies in Word Processor. Edit the reference in the EndNote Library ONLY To locate citation and bibliography fields, change the MS Word’s Field Shading option 34

CWYW Ribbon in MS Word CWYW Toolbar in MS Word 2003

Select Format & Create a Bib Section In MS Word, select EndNote X3 tab Select the citation format a.Click on the bottom right corner of Bibliography b.Format Bibliography > Browse… > APA 5th Create bibliography section* a.Layout > bibliography title b.Type Bibliography *You won’t see the bibliography section until you insert a reference 36 Hands-on

Inserting Citations Method 1: Find Citation a.Search for a word in any field (e.g. title, author) b.Select the references that you want to insert into your paper Method 2: Insert Selected Citation(s) a.In EndNote library, select a citation b.Go to Word and place cursor at insertion point c.Click on Insert Citation > Insert selected citation(s) 37 Hands-on

Editing Citations & References Edit Citation Make changes within a citation, e.g. add page number, omit author or year Edit Library Reference(s) Select the citation in your document and click on this command, to edit this particular reference directly in EndNote 38 Hands-on

Summary Introduction to EndNote Flowchart Adding references Managing references: groups & duplicates Backing up Cite While You Write 39

Links & Help Programme updates Output Styles Import Filters Connection Files Microsoft Word Templates How to use EndNote How to use EndNote Web EndNote X3 Getting started guide & User’s guideGetting started guideUser’s guide EndNote X3 tutorials: View Online / YouTube / DownloadView OnlineYouTubeDownload Frequently Asked Questions Discussion Forum Contact NUS Libraries: 40

The End! Thank You

Bonus Slides

Recovering Library Repairs the damaged EndNote Library Tools > Recover Library… 43

EndNote: Edit > Preferences > EndNote Web EndNote: Transfer References to ENW 44

Before sending documents to a publisher, remove field codes used for EndNote citations because they may interfere with publisher’s layout programs EndNote removes the field codes and creates a copy of the document (citations are no longer highlighted in grey when you select them) CWYW: Convert to Plain Text 45